2021-2-18 IT-SC Meeting Notes

Date: Feb. 18, 2021

Expected Length: 9-10am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Turnbow (San Diego; co-chair)
@Brian David (Unlicensed) (co-chair)
@Joanna Kang (Unlicensed) (PM)
@Katie Ritchey (Unlicensed) (co-chair)

Not attending:

@Caitlin Nelson (SSM)

Prior to Meeting:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Check-in / Items to add to agenda? (recurring)		5	All	Review the previous action items: 2021-2-11 IT-SC Meeting Notes Tentative email: what are the plans for the consortia space going forward? this is what would be included in the space: [examples] point to specific Ex Libris training links in an easy to digest format (ex. specific UC context for why this is important)		@Joanna Kang (Unlicensed) what’s the best way to share recommendations w/ SILS governance group? To share recommendations with SILS Governance post go-live: email or slack to Danielle.Westbrook@ucop.edu (Danielle is the project manager for SILS Governance Task Force) @Brian David (Unlicensed) to draft an email for review
2	PM/Ex Libris Update (recurring)	Collect questions for upcoming ExL meetings	10	Joanna	Report from last Thursday (https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/1214644267) and Tuesday meetings (https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/1219199021) and ask any questions for Thursday Ongoing: TBD: environment for UCR/UCI/UCSC Alma training, TBD environment for Primo VE training, today at 10am: Special Topics: Import Profiles and Related Rules (will be recorded) Test Load - all environments have been delivered (minus Merced) as of 12:45pm on Thurs, Feb 11. Questions for Ex Libris None at this time. If any, send to Joanna or post to Basecamp.
3	Upcoming Events (recurring)	Know what’s coming up and assign work	5	Brian (and team)	Updated Work Plan 2/25 - Letters, Notices and Jobs 3/4 - Primo VE Handoff / First Look Note: Brian is now trying to update at the same time as this section.
4	Subgroup Check-in	Notes from each of the subgroups	10	Brian, Dominique, and Katie	Training Documentation Hub Subgroup meeting notes: Urgent changes to the TDH before Monday? Thoughts on how to handle local workflows? Tuck it away for now, but if we hear suggestions or requests, we can revisit Future IT meeting: suggestions, changes, additions to the TDH Communication Subgroup Local Training Possibility of having open houses with people from already Alma campuses on topics they’re functional experts on
5	Round-robin check-in	Temperature check	10	Team	General check-in on how the round-robin activity is going.
6	Agenda for IT	Prepare agenda for this week’s meeting	0	Team	Topics: open houses, continue round-robin check in
7	Parking Lot				Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available? Special topics meeting request form Revisit closer to/after UCM workshop Future meeting: feedback on Training Documentation Hub (maybe March 19) Communications: how to reach staff who are not attending SILS town halls but SILS will affect their day-to-day work
8			TOTAL	60 / 60 min