2021-2-18 IT-SC Meeting Notes

Date: Feb. 18, 2021

Expected Length: 9-10am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

  • @Turnbow (San Diego; co-chair)

  • @Brian David (Unlicensed) (co-chair)

  • @Joanna Kang (Unlicensed) (PM)

  • @Katie Ritchey (Unlicensed) (co-chair)

Not attending:

  • @Caitlin Nelson (SSM)

Prior to Meeting:

Agenda

Item

Desired Outcome

Time (mins)

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time (mins)

Who

Notes

Decisions

Actions

1

Check-in / Items to add to agenda? (recurring)

 

5

All

Review the previous action items: 2021-2-11 IT-SC Meeting Notes

Tentative email:

  • what are the plans for the consortia space going forward?

  • this is what would be included in the space: [examples]

  • point to specific Ex Libris training links in an easy to digest format (ex. specific UC context for why this is important)

 

@Joanna Kang (Unlicensed) what’s the best way to share recommendations w/ SILS governance group?

To share recommendations with SILS Governance post go-live: email or slack to Danielle.Westbrook@ucop.edu (Danielle is the project manager for SILS Governance Task Force)

@Brian David (Unlicensed) to draft an email for review
2

PM/Ex Libris Update (recurring)

  • Collect questions for upcoming ExL meetings

10

Joanna

Report from last Thursday (https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/1214644267) and Tuesday meetings (https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/1219199021) and ask any questions for Thursday

  • Ongoing: TBD: environment for UCR/UCI/UCSC Alma training, TBD environment for Primo VE training, today at 10am: Special Topics: Import Profiles and Related Rules (will be recorded)

  • Test Load - all environments have been delivered (minus Merced) as of 12:45pm on Thurs, Feb 11.

Questions for Ex Libris

  • None at this time. If any, send to Joanna or post to Basecamp.

 

3

Upcoming Events (recurring)

Know what’s coming up and assign work

5

Brian (and team)

Updated Work Plan

  • 2/25 - Letters, Notices and Jobs

  • 3/4 - Primo VE Handoff / First Look

Note: Brian is now trying to update Training Calendar at the same time as this section.

 

 

4

Subgroup Check-in

Notes from each of the subgroups

10

Brian, Dominique, and Katie

Training Documentation Hub Subgroup meeting notes:

  • Urgent changes to the TDH before Monday?

  • Thoughts on how to handle local workflows?

    • Tuck it away for now, but if we hear suggestions or requests, we can revisit

  • Future IT meeting: suggestions, changes, additions to the TDH

Communication Subgroup

Local Training

  • Possibility of having open houses with people from already Alma campuses on topics they’re functional experts on

 

 

5

Round-robin check-in

Temperature check

10

Team

General check-in on how the round-robin activity is going.

 

 

6

Agenda for IT

Prepare agenda for this week’s meeting

0

Team

2021-2-19 IT Meeting Notes

Topics: open houses, continue round-robin check in

 

 

7

Parking Lot

 

 

 

  • Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available?

  • Special topics meeting request form

    • Revisit closer to/after UCM workshop

  • Future meeting: feedback on Training Documentation Hub (maybe March 19)

  • Communications: how to reach staff who are not attending SILS town halls but SILS will affect their day-to-day work

 

 

8

 

 

TOTAL

60 / 60 min

 

 

 

 

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Question? Contact AskSILS-L@ucop.edu