2021-3-4 IT-SC Meeting Notes

Date: Mar. 4, 2021

Expected Length: 9-10am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Turnbow (San Diego; co-chair)
@Brian David (Unlicensed) (co-chair)
@Joanna Kang (Unlicensed) (PM)
@Katie Ritchey (Unlicensed) (co-chair)

Not attending:

@Caitlin Nelson (SSM)

Prior to Meeting:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Check-in / Items to add to agenda? (recurring)		5	All	Review the previous action items: 2021-2-25 IT-SC Meeting Notes Tentative email: email about Change Management	Let’s ask Elizabeth for an email/slack update about workshop	@Turnbow will check in with Elizabeth
2	PM/Ex Libris Update (recurring)	Collect questions for upcoming ExL meetings	10	Joanna	Report from last Thursday (https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/1263828997 ) and Tuesday meetings ( https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/1267106156 ) and ask any questions for Thursday Do the trainers want questions for the Q&A sessions in advance (after the other sessions)? If so, should we use basecamp or another method? I know we've asked about questions a million times, but someone mentioned that during the vanguard workshop they asked for questions to be emailed in advance for the Q&A [Marci] Questions in advance are not needed on our end. This may be different for the special workshops (CDL and Primo VE) but not needed for standard Alma workshops. When does Ex Libris want the questions we're recording posted into basecamp? At the end of a day? After a Q&A session? After all the workshops for the week are complete? [Marci] They may want to post them at the end of each day or compile them – depending on their preference. Questions for Ex Libris Map/cross-walk of new Alma Essentials to old Alma Essentials: would like to avoid creating these if possible Can EXL wait to remove these entirely? Extend deadline if possible through July. Would like the content to still point to something. Don’t pull the links without notice. [standing] If none at this time, send to Joanna or post to Basecamp if something comes up.		Katie will put together campus agendas with links to the new alma essentials trainings
3	Upcoming Events (recurring)	Know what’s coming up and assign work	5	Brian (and team)	Updated Work Plan 3/4 - Primo VE Handoff / First Look 8 March 2021 - 12 March 2021: Berkeley Workshop 8 March 2021: GOBI Orders and API Ordering. 11 March 2021: Integrations Overview Meeting 18 March 2021: SIS Overview Meeting Note: Brian is now trying to update Training Calendar at the same time as this section.
4	Subgroup Check-in	Notes from each of the subgroups	10	Brian, Dominique, and Katie	Training Documentation Hub Subgroup meeting notes: No meeting this week, going to discuss follow-ups from last week’s meeting next week Communication Subgroup Local Training Proceeding with open houses, list of topics; figuring out timeline.
5	Agenda for IT	Prepare agenda for this week’s meeting	0	Team	2021-3-5 IT Meeting Notes Topics: open houses, subgroup updates/discussion
6	Parking Lot				Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available? Special topics meeting request form Revisit closer to/after UCM workshop Future meeting: feedback on Training Documentation Hub (maybe March 19) Communications: how to reach staff who are not attending SILS town halls but SILS will affect their day-to-day work
7			TOTAL	60 / 60 min