2021-2-26 IT Meeting Notes

Consent to Record

2 min

All

Volunteering Availability (Standing Item)

Track who is available to volunteer to work on tasks outside of meeting over the next week.

FYI

All

Members please prepopulate with your availability.

• BD - Wed. AM, Thurs. PM, Fri.

• EQ - Tues., Wed., Thurs. PM.

• EMT - training week for UCM. Really no availability.

• BH - Wed PM, Fri AM

• PS - Mon-Wed in the afternoon

• SP- Wednesday

• JT - Tuesday after 1pm

• AA - Wed & Thurs 9-12

Upcoming Events (Standing Item)

Create awareness around upcoming tasks/events

3 mins

Chairs

Updated Work Plan:

• 2/25 - Letters, Notices and Jobs

• 3/1-3/5 - UC Merced Spring Workshop

• 3/4 - Primo VE Handoff / First Look

Announcements (Standing Item)

2 mins

Katie

Demo how to post questions to Basecamp after Spring Workshop

5 mins

Katie

Each campus has it’s own space to post Questions/Action Items

• Merced

• Berkeley

• San Francisco

• San Diego

• UCLA

• UCSB & UCD

• UCI, UCR, UCSC

Tracking Questions after posting in Basecamp

• Confluence page for question answers

• links to local confluence pages

• Tracking answers using zoom recording timestamps

Ask Ex Libris:
Questions for Q&A Session in advance?
Posting questions at the end of the week or end of each session?

Subgroup Round-up

Hear from each of the subgroups

15 mins

All

Training Documentation Hub Update:

• Can members upload a google doc version of their spring campus training schedule to the shared Google Drive folder?

Communications Report

Local Training

• Proceeding with open houses, list of topics; figuring out timeline.

• Purpose:

  • Assisting with workflow development

  • Way to identify and connect people across the system that are doing the same work

  • Help to capture people who aren’t on any SILS teams but are doing ground work in Alma

• Timing

  • During cutover, data (not configurations, funds, vendors) gets overwritten

  • Late April / Early May

  • Last new campus workshop is mid-April

Local Workflows on the Training Documentation Hub

15 mins

Team

Considerations for having local workflows in the TDH:

• Strong desire from campuses to see other’s workflows

• Concerns about workload and longevity of the TDH

• Option: Rather than having this be a space for all documentation, a space to share workflows that ex libris doesn’t have much information on (i.e. searches, inventories, etc)

• SF - would want to look what other campuses are doing and see that we’re aligned. Everyone knows things are changing, so if this isn’t a space for posterity that would be ok.

• Irvine - same as above

• Can list date it was submitted and contact person

• Might be most useful

• SB - would be useful to have a local space because we don’t have a centralized space. But it would have to be the designated space

A temporary space to share workflows by topic would be most useful. Can reevaluate a permanent space when we know what system will be used in perpetuity

Round Robin Wrap-Up

Learn about what is happening on each campus and upcoming plans

15 mins

New to Alma Campuses

Santa Cruz:

Postponed

Parking Lot from this meeting

60/60 min