2021-08-06 IT Meeting Notes

Date: August 6, 2021

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Peter Soriano (Unlicensed) (Berkeley)
@Josephine Tan (Unlicensed) (San Francisco)
@Erika Quintana (Riverside)
@Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)
@Sylvia Page (Unlicensed) (Los Angeles)(Step B+)
@Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
@Catherine Busselen (UCSB) (Step B+)
@Bonnie Hain-Anderson (Unlicensed) (Davis)
@Turnbow (Co-Chair; San Diego)
@Antoinette Avila (Unlicensed) (Irvine) (Step B+)

Not attending:

@Lena Zentall (Unlicensed) (CDL Representative)
@Sarah Houghton (CDL Representative)

Agenda

	Item	Desired Outcome	Time (mins)	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Notes	Decisions	Actions
1	Consent to Record
2	Analytics Workshop Update Date Confirmed: September 7-10 Trainer: Amanda Shriver (Tentative)	Get everything ready to send Analytics registration next week.	10 mins	Date Confirmed: September 7-10 Trainer: Amanda Shriver (Tentative) Analytics Workshop folder on Google Drive Assign an IT member to host each session. CDL will host the zoom, IT hosts will manage the questions Welcome script for hosts email announcement to cohort and campuses sent on Wednesday To Do: PMs are getting finalized approval from the data privacy group and clarifying what campus data can be shown	Emails with zoom info are being sent on friday for anyone who has registered that week.	Everyone should register for the workshop Please forward the email to your campuses Please sign up to host a session if possible
3	Knowledge Accelerator	Determine how to promote these	10 mins	From Monday’s ExLibris' Weekly Update Meeting: Knowledge Accelerator Program (KAP) This webinar series was created specifically for libraries who have gone live with Alma in the last six months. These live sessions will focus on a range of topics that libraries often look to optimize in their first year of production Be sure to register in advance for the Knowledge Acceleration Program (Cycle 7). The registration page is at https://knowledge.exlibrisgroup.com/Alma/Training/Knowledge_Acceleration_Program/2021/Knowledge_Acceleration_Program_-_Cycle_7 Sessions are on Wednesdays from November 3rd through December 15th. Each session includes 45 minutes of instruction, and 15 minutes of Q&A with a member of the EXL Expert Services team. Related tasks on Basecamp: From Wed Nov 3 - Wed Dec 15: Attend "Knowledge Acceleration Program - Cycle 7" sessions (on Wednesdays) - 01UCS - Alma/Primo VE Project Implementation for University of California Libraries NOTE: You MUST pre-register for the KAP series: Register for the EXL Knowledge Accelerator Program (to attend a cycle after Switch to Support) - ... - 01UCS - Alma/Primo VE Project Implementation for University of California Libraries
4	Old Alma Essentials Training Links	Remove outdated links.	5 mins	Need a volunteer to go through our pages and archive, remove, or mark links that no longer work		Sylvia & Peter will update the pages with a disclaimer
5	Future of training in SILS Phase 5	Begin the conversation…	15 mins	Phase 4 officially ends December 23. What needs to happen before this date? What is useful for the campuses? How do we hand-off our work to the next Phase? What recommendations do we want to provide (if anything), e.g. Training Hub?
6	Open Discussion	Anyone who needs to leave for other priorities can leave at this point	15 min
7	Parking Lot			Training Documentation Hub Update Communications Report