2021-1-29 IT Meeting Notes

Date: Jan 29, 2021

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Peter Soriano (Unlicensed) (Berkeley)
@Josephine Tan (Unlicensed) (San Francisco)
@Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)
@Brian David (Unlicensed) (CDL; co-chair)
@Sylvia Page (Unlicensed) (Los Angeles)
@Turnbow (San Diego; co-chair)
@Erika Quintana (Riverside) (Step B+)
@Bonnie Hain-Anderson (Unlicensed) (Davis)

Not attending:

@Caitlin Nelson (SSM)
@Joanna Kang (Unlicensed) (PM)
@Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
@Antoinette Avila (Unlicensed) (Irvine) (Step B+)
@Catherine Busselen (UCSB) (Step B+)

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Consent to Record		2 min	All
2	Volunteering Availability (Standing Item)	Track who is available to volunteer to work on tasks outside of meeting over the next week.	FYI	All	Members please prepopulate with your availability. BD - Thursday PM and Friday AM BH - Tues & Wed PM, Thurs all day EMT - Mon before 1pm; Tues after 1pm AA - Wed morning before 12pm PS - Tuesday EQ - Mon AM; Friday AM JT - Tues after 1pm
3	Upcoming Events (Standing Item)	Create awareness around upcoming tasks/events	3 mins	Chairs	Updated Work Plan: 1/29 - Primo VE Config training “due” 2/5 - Config form due 2/8 - Advanced Resource Management q’s due
4	Subgroup Round-up	Hear from each of the subgroups	15 mins	Brian & Sylvia	Infohub Update Access Restrictions Probably won’t be possible to restrict access to just the UCs, even with a paid version of confluence. Personally identifiable information can be blocked out or removed Could have a mascot record that is used for examples	Going to continue with Confluence understanding we’ll need to give guidance to people using the system.
5	Announcements (Standing Item)		20 mins	Katie	Melvyl is planned to sunset on go-live. Sandbox Discussion w/ ExL The generic sandbox used for exercises is the only one available until go live. (premium sandboxes should be available at go live) There is a 30 person limit on the sandbox. Actually, this is only if 30 people are trying to do the exact some function, there might be errors. No real limit Potential for access to the Primo VE Testing site. Local campus training subgroup will investigate further. Accessibility Question We’ve asked for guidance from the PMs about the expected level of accessibility to websites, trainings, workshops, etc for the SILS project. Want to make sure we have the resources to meet the accessibility guidance and that the SILS project as a whole is prepared to meet any additional accessibility needs. Zoom live captioning Spring Workshops UCSB or UCD UCSC or UCR or UCI Decide which campus’s environment we want the workshop to be done in UCSC: Suggestion from our IC rep that the ICs discuss this	Would be nice to have a date specified that configurations won’t be happening anymore so that people can get screenshots for training materials. Maybe cutover?
6	Parking Lot from this meeting
7			62/60 min

Future agenda items

Review/signoff on final work plan being