2021-07-30 IT Meeting Notes

Date: July 30, 2021

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Peter Soriano (Unlicensed) (Berkeley)
@Josephine Tan (Unlicensed) (San Francisco)
@Erika Quintana (Riverside)
@Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)
@Sylvia Page (Unlicensed) (Los Angeles)(Step B+)
@Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
@Catherine Busselen (UCSB) (Step B+)
@Bonnie Hain-Anderson (Unlicensed) (Davis)

Not attending:

@Lena Zentall (Unlicensed) (CDL Representative)
@Sarah Houghton (CDL Representative)
@Turnbow (Co-Chair; San Diego)
@Antoinette Avila (Unlicensed) (Irvine) (Step B+)

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Consent to Record			All
2	Analytics Workshop Update Date Confirmed: September 7-10 Trainer: Amanda Shriver (Tentative)	Get everything ready to send Analytics registration next week.	20 mins	All	To Do: Finalize the draft schedule/agenda (based on the generic schedule) Ex Libris has given approval Finalize and test the Registration Form Needs to be updated with zoom information - CDL hosting Finalize the Questions Document Review intro paragraph Assign an IT member to host each session. CDL will host the zoom, IT hosts will manage the questions welcome script for hosts Unknown information: PMs are getting finalized approval from the data privacy group and clarifying what campus data can be shown and if the workshop can be recorded. Send out email announcement to cohort and campuses - hopefully next week (Wednesday?)	Going to send email on Wednesday
3	Question for August 2nd town hall		5 mins		What aspect of UC Library Search is most transformative for our libraries? Harmonization of workflows working together more across campuses - sharing knowledge and expertise - less siloed
4	Go-live roundup		10 mins		How did go live go (specifically related to training)? Are there training gaps that need to be filled? “get it at UC” not showing up yet has been confusing to some people. This is being worked on, expecting it within the first month questions about SPC CDL records. Would it be useful for our group to ask their group to address this? There’s some difficulty training in some areas (esp tech services) because everyone’s work is so specialized. Maybe we need to reopen the tech services open house idea. Or connect people across campuses previous alma campuses are so deep in go live work that it may not be possible to find people who can help right now if someone wanted to email questions, to get set up with an “expert” or have a 15 min zoom session that would probably work best Do we know anything about how confluence and best practices are going to work in the next phase of SILS? should we say that we’re not accepting workflows after a certain point? - ideally we could just transition these things out to the next person in charge	Need a future discussion about role of this group over the next 6 months	@Katie Ritchey (Unlicensed) will reach out to the transition team about how training will be integrated into the next SILS phase
5	Open Discussion	Anyone who needs to leave for other priorities can leave at this point	25 min
6	Parking Lot				Training Documentation Hub Update Communications Report