2020-10-27 IT-SC Meeting Notes

SDate: Oct 27, 2020

Expected Length: 12-1pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Turnbow (San Diego; co-chair)
@Neil Weingarten
@Caitlin Nelson
@Katie Ritchey (Unlicensed) (co-chair)
@Brian David (Unlicensed) (co-chair)

Not attending:

Prior to Meeting:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Check-in / Items to add to agenda? (recurring)		5	All	Confirm co-chairs: after this “trial” period are we confirmed on membership? YES Catherine B email about the forms: what do we call the name of things?	Week #: Topic is the format
2	Ex Libris report		5	Caitlin & Neil	Report from Tuesday meeting and ask any questions for Thursday
3	Calendar & Timeline check-in / Communications (recurring)	Know what’s coming up and what communications need to go out	15		How to stop “playing catchup”? co-chairs onboarding a little, and catching up historically this has been the feeling - we didn’t have a clear big picture (and we are rectifying that with Brian’s calendar!) Things snuck up on us without the big picture. Confusing about autonomy with regard with chairs Our current SC meeting is before all the ExL meetings add a new recurring agenda for ExL catch-up New meeting time: Thursdays 9-10 (between two ExL meetings) Assign someone to assemble a list of stuff that’s coming up in the near future → bring to agenda. “Upcoming events” section → Brian! Coordinators meeting:		@Neil Weingarten make new meeting Thursday and disinvite Catherine.
4	Upcoming Events	Know what’s coming up and assign work		Brian (and team)	Monday Q&As: Neil when there are training ones Town Hall: monthly SILS Chairs: bi-weekly Coordinators mtg: maybe this would be useful once they start meeting? Invited to slack channel
5	Fall Trainings	Understand what needs to be done for fall trainings	15		Email just went out for Week 1. Suggestion for future emails: Katie can schedule emails to send out on a certain day and time (Yay google!). She could draft up all the emails and schedule them to go out. Katie will email this group if there are problems. Will draft a google doc so everyone can check dates, etc. 2 emails: One goes to IT group to send out locally (with sandbox TBD local stuff); Other goes to SILS-Cohort with the direct link to the sandbox instructions in Basecamp. Calendar events - what do we need and who creates them? Lena made the master Monday event. Send a reminder to the IT team Will Week 1 include only User Management questions? Who does the transferring of questions from forms to Basecamp? Neil: I usually do this. Katie willing to learn about this.		@Katie Ritchey (Unlicensed) to draft up the emails for review, and then put into scheduling queue. @Brian David (Unlicensed) to create links for the training exercises in Confluence (even with empty content). @Turnbow send an email to IT team reminding them to forward out the Monday invite locally. @Neil Weingarten ask ExL about User Management questions. @Neil Weingarten invite Katie to meet about posting questions
6	Spring Workshops	Understand what needs to be done for spring workshops	15		Postpone to Thursday!
7	Agenda for IT	Get the agenda drafted and published for members and chairs to be updated	10		QA invites - IT members can change when they send out locally.
8	Parking Lot
9			TOTAL	60 / 60 min