2021-2-11 IT-SC Meeting Notes

Date: Feb. 11, 2021

Expected Length: 9-10am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Turnbow (San Diego; co-chair)
@Brian David (Unlicensed) (co-chair)
@Joanna Kang (Unlicensed) (PM)
@Katie Ritchey (Unlicensed) (co-chair)

Not attending:

@Caitlin Nelson (SSM)

Prior to Meeting:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Check-in / Items to add to agenda? (recurring)		5	All	Review the previous action items: 2021-2-04 IT-SC Meeting Notes Ongoing: plan for SILS governance post-go live in development		@Joanna Kang (Unlicensed) what’s the best way to share recommendations w/ SILS governance group?
2	PM/Ex Libris Update (recurring)	Collect questions for upcoming ExL meetings	10	Joanna	Report from last Thursday (https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/1186562184) and Tuesday meetings (https://uc-sils.atlassian.net/wiki/spaces/ExL/pages/1193902203) and ask any questions for Thursday Primo VE workshop moving to week of May 17th Any additional thoughts on which campus environment to use? (in addition to slack conversation) Later: when decided, that campus can send the invitation (follow checklist) For the 2 upcoming “shared” workshops - UCSB or UCD. Will be UCD. UCSC or UCR or UCI: TBD FYI/coming up: Test load will be delivered early. Ex Libris will contact ICs via Salesforce when their environment is delivered. Questions for Ex Libris
3	Upcoming Events (recurring)	Know what’s coming up and assign work	5	Brian (and team)	Updated Work Plan Not much!
4	Reminders/Thoughts to bring to the IT team		5	All	Katie mentioned that we should remind IT members to check-in with ICs, are there other reminders or thoughts we should bring to the team to ensure that folks are covering their bases locally? Round robin of local training plans / wishes / ect. Useful for local training group?
5	Subgroup Check-in	Notes from each of the subgroups	10	Brian, Dominique, and Katie	Infohub Subgroup meeting notes: Confirm the name of the Training Documentation Hub Non-training documentation, including useful Ex Libris links, are not to be included on this page. A post go live website is probably a more useful space for this. Need to take this to the SILS Governance Taskforce Communication Subgroup Alma Certification email is ready to go out. Plan to send today or tomorrow Local Invite to spring workshop is ready to go Infohub announcement - tentatively would like to send out on 2/22 Expectations setting letter		@Brian David (Unlicensed) to send email to IT team
6	Accessibility and SILS		5	Brian	From last week’s meeting: [Joanna] From Steering: include accessibility statement, handle requests on a case-by-case basis. How quickly will they be able to address requests (1 week before, 2 weeks before, etc)? If a request is made, follow campus policies. Web accessibility - how accessible do we need to make things? What is the standard SILS wants to provide?
7	Agenda for IT	Prepare agenda for this week’s meeting	0	Team	2021-2-12 IT Meeting Notes
8	Parking Lot				Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available? Special topics meeting request form Revisit closer to/after UCM workshop
9			TOTAL	60 / 60 min