2023-07-20 Meeting notes

Attendees

Jharina Pascual, Vice-Chair, UCI
Michelle Polchow, UCD
Sherry Lochhaas, CDL
Natalee Bell, UCSB
Jeremy Whitt, UCLA
Jason Dezember, UCB
Carla Arbagey, UCR
Sarah Sheets, UCM
Tamara Pilko, Chair, UCSC

Not in attendance:

Katie Keyser, UCSF
Judy Keys, UCSD

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Record: Tamara Welcome! Announcements:	Share announcements	5 min	@Tamara Pilko	Note taker/Actions: @Paula Pascual Timekeeper: @Natalee Bell
2	New Leadership & Steering Committee	Introduce Chair & Vice Chair Recruit steering committee members and set responsibilities	5 min	@Tamara Pilko @Paula Pascual	Steering cmte recruits: @Sherry Lochhaas other volunteers?
3	SILS Member Roster	Update information	1 min	All			ERES (@Tamara Pilko @Jason Dezember @Judy Keys @Katie Keyser @Michelle Polchow @Natalee Bell @Paula Pascual @Sherry Lochhaas@Carla Arbagey @Sarah Sheets ) check your entry on the SILS member roster
4	Meeting Format (Time/Day/Frequency)	Set expectations, agree on meeting format	10 min	@Tamara Pilko	Proposal: Thursdays 10-11am Jharina will serve as default Note taker for meetings Biweekly “official” meeting with agenda Biweekly open troubleshooting session (first 30 min) with administrative time (last 30 min) Bimonthly or quarterly joint meetings with Acquisitions Subteam (first one in Sept) FOR EX: perpetual access	Need new date/time Rotating timekeeper needed Meet every week, but troubleshooting week would be optional	@Tamara Pilko will create 2 sets of invites for official meeting vs troubleshooting meeting @Tamara Pilko will send out a poll for a different day/time
5	Review Team Charge (p.17-18)	Shared Understanding of our group’s purpose	5 min	All
6	Update Team Charter	Update our Objective, Roles and Expectations for Working Together as needed	10 min	All	Make use of collaborative opportunities for major decision-making Revisit fist of five principles Dearth of regular communication More regular town halls?		@Tamara Pilko will send out for comment
7	Assess Work Plan	Project management strategy	5 min	@Tamara Pilko	Proposal: Steering Committee will review the Confluence page and report back to group Multi-part ecollections discussion postponed to next All-Chairs meeting
8	Discuss CDLNZ-PT Final Report	Compile any feedback OR Formally accept the report using Fist of Five	15 min	All	CDL is currently working with a consultant	Report formally accepted.
9	Wrap Up + Action Items	Review action items and next steps	5 min	@Paula Pascual
10	Parking Lot	Capture important topics for future discussion:			Should we consolidate with Acq subteam? would decrease friction and needless structure, as well as account for absence of and/or double appointments for members Should we highlight money involved in the SILS Alma implementation and decision making re electronic collections?
11		Total	60/60