Work Plan: E-Resources

Deliverable

Effort/

Dependency

Priority

Due Date

Status

Related Links

Notes

Deliverable

Effort/

Dependency

Priority

Due Date

Status

Related Links

Notes

930/973 fields
[Phase 4 delegated]

 

na

May 5, 2022

DONE

930/973 fields - practice for continued use

These fields are used by CDL and campuses to pull together e-resource packages. There is a need to evaluate how effective these are and whether Alma has a better alternative, including relying on on e-resource Collection Names instead

Sharing of E-resource Licensing Information across UC [Phase 4 delegated]

 

 

na

Jun 28, 2023

DONE

 

Sharing of E-resource Licensing Information across UC

Create a shared storage space where the entire license documents for UC Tier 1-3 e-resource licenses can reside, so that we can compare terms obtained previously within the system. It would be of additional benefit to be sharing information about license negotiations that have failed and reasons why.

Licensing - AEFG Handoff Document

Licensing - terms visibility for ILL, etc.
[Phase 4 re-delegated from ACQ]

 

na

Jan 5, 2023

DONE

NZ License Practice

starts at CDL for standards on consortial purchases, then flows to campuses for harmonization of local practices

Perpetual rights and entitlement tracking in Alma (campus/IZ)
[Phase 4 re-delegated from ACQ]

 

 

HIGH

 

in progess

Perpetual rights and entitlement tracking in Alma DRAFT

Best Practice for activating a CZ portfolio in both NZ and IZ

Best Practices: Recording Perpetual Access in Alma

Contact: @Michelle Polchow and @Tamara Pilko

  • separate from a comprehensive tracking project for consortial e-resources

  • document how IZ coverage trumps NZ coverage in some cases

  • local practices/workflows

  • tracking changes in provider and ecollection

NASIG Digital Preservation Webinar: Integrating Preservation into Librarian Workflows

Perpetual rights and entitlement tracking in Alma (CDL/NZ)
[Phase 4 re-delegated from ACQ]

 

high

 

not started

 

  • separate from a comprehensive tracking project at each campus

  • Track in Alma? or point of need service?

CRKN consortia perpetual access tracking project - tool forthcoming

Local E-resources practices chat/clearing house

 

campus interest

HIGH

Nov 9, 2023

done

 

https://uc-sils.atlassian.net/l/cp/EDXa1bRs

Contact: @Jeremy Whitt

SILS Community Slack - #acquisitions-and-e-resources

Post-go-live CRL records in Primo

ExLibris/CRL support

HIGH

 

IN PROGRESS

CRL records in Alma/Primo (DRAFT)

RMFG had a recommendation from phase 4

Contact: @Tamara Pilko

UCLA troubleshooting identified CRL content missing June 2023.

Multi-series electronic collection level records [CDL request]

RM

DISC

medium

[SOT-CDL Capacity]

done

 

Multi-Part E-Collections

Contact: @Paula Pascual

Authentication/authorization protocols

 

 

medium

Sep 28, 2023

done

Authentication methods

Contact: @Tamara Pilko

Document current authentication practices at UC campuses. Track discussion around this topic

E-resources troubleshooting communication

 

 

HIGH

Jan 18, 2024

done

E-resources troubleshooting communication

Best Practices: Writing Tickets & Troubleshooting

Contact: @Jeremy Whitt

Confirm approach to scoping of IP ranges for discovery outcomes (more Discovery but affects e-resources troubleshooting)
[Phase 4 re-delegated from ACQ]

 

 

low

 

IN PROGRESS

 

Scoping of IP Ranges DRAFT

Contact: @Carla Arbagey

Need to clarify what the task is for us. Previous ERES convos suggested that it is ambiguous whether this setting is needed and where the decision lies (ERES v DISC)

settings that can be configured during Acq process, but largely e-res/Discovery

Review previous Phase decision pages

 

low

 

not started

AEFG Decisions

Phase 4 Decisions

Contact: @Paula Pascual

Review previous Phase decision pages to determine what is still relevant and needs to be included in SILS Documentation Center (copy over to ER space and label as “current” “pnp”)

Title Transfers

 

medium

 

IN PROGRESS

Best Practices: Title Platform Transfers

Reinstate journal title transfer support that CDL offered a few years ago, so campuses know when a title moves from one publisher to another and if new access is included in Tier 1, 2 or 3 licensing agreements. Record keeping and confirmed access for backfile - IZ vs NZ.

Need to clarify goal - is this compiling feedback for CDL page or documenting local practice or other?

https://uc-sils.atlassian.net/wiki/spaces/ER/pages/2480210009 -UCD process demo

CDL/Campus E-Resources Workflow/Record Structure - AEFG (Go-Live) Electronic Resources Practices - Linking IZ orders to relevant CDL e-collections (MVP 001) and AEFG (Go-Live) Campus Purchase Order Practices for CDL and Related Local E-Resources (AEFG-MVP-002)
[Phase 4 re-delegated from ACQ]

SC will review/revise based on work from CDLNZ-PT and Shared Collections

NZ

HIGH

[SOT-CDL Capacity]

On hold

 

Contact: @Sherry Lochhaas , @Judy Keys

Paused pending results of CDLNZ-PT and CDL Shared Collections work with ExLibris consultant

CDL/Campus E-Resources Workflow/Record Structure - AEFG Handoff Document
CSU ACQ ERM Workflow (local) visual model

CSU ERM Best Practices and ProceduresShared e-Resources - Consortial Acquisitions

CDLNZ-PT Testing Documents and Results on SILS GDrive

Additional process work on NZ/IZ de-duplication/reconciliation.
[Phase 4 re-delegated from ACQ]

 

 

medium

May 23, 2024

done

Identifying eBooks and eJournals in an IZ that are also activated in NZ

Contact: @Tamara Pilko

 

Status

Definition

Status

Definition

on hold

Being investigated

IN PROGRESS

Actively worked on

Done

Completed

NOT STARTED

Waiting to work on

Delegated

Only use for joint deliverable that is with another OST for evaluation

stalled

Do not use, prefer on hold or delegated

Priority

Indicated the order of execution of deliverables

high medium low

Questions to ask when assigning priority:

  • What is the frequency at which members experience the issue?

  • If it is not addressed, will it impede local workflows?

  • Does it affect other areas of members' work?

  • Do we have some/most of the information we need?

  • Is it contingent on other groups (SILS or other)?

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu