2024-06-06 Meeting notes

Attendees

Sherry Lochhaas, CDL
Jeremy Whitt, UCLA
Carla Arbagey, UCR
Sarah Sheets, UCM
Katie Keyser, UCSF
Judy Keys, UCSD
Tamara Pilko, Chair, UCSC

Not in attendance:

Jason Dezember, UCB
Jharina Pascual, Vice-Chair, UCI
Michelle Polchow, UCD
Natalee Bell, UCSB

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Record: Tamara Announcements: OpenAthens Sharing Session Tuesday, June 25 10-11am Zoom link for attendees (Add to Google Calendar) No meeting July 4-Holiday	Share announcements	5 min	@Tamara Pilko	Note taker/Actions: @Sherry Lochhaas Timekeeper: @Sarah Sheets Likely Tamara’s last full meeting, as she’s out the next time Jeremy has agreed to be new vice chair
2	Standing Item: ExLibris Support Tickets (UC/ExL mtg, monthly on 3rd Friday: agenda)	Info Share	5 min	@Tamara Pilko	any outstanding items from the last support meeting? any items to add to this month’s agenda (6/21)? CRL catalog update CRL: They recently converted the CZ collection to zero-title. But it has no serials in the CDI (they say it’s because there are no URLs associated), Tamara will try to follow up with ExL again about the CRL issue Other CZ collections for CRL collections have slim cataloging For next standing meeting, send updates/questions directly to Gem (Tamara will be out)
3	Standing Item: Reviewing ExLibris updates and releases	Info Share	5 min	all	Links to Sources of ExLibris Updates/Release Notes Recent ExL webinars now on YouTube: Session 1 : Collaborative Networks and Shared Catalog in the NZ: https://www.youtube.com/watch?v=-jmIyKjTtEk Alma Network Zone Consortia Webinar Series: https://knowledge.exlibrisgroup.com/Alma/Training/Webinars/Alma_Network_Zone_Consortia_Webinar_Series
4	24-25 Round Up	Wrap Up outstanding Items	20	all	Work Plan: E-Resources remove vendor spend item Review pages: Identifying eBooks and eJournals in an IZ that are also activated in NZ Best Practice for activating a CZ portfolio in both NZ and IZ Outstanding items: multi-part ecollections Jharina will wrap this up perpetual access Michelle & Tamara will look at this page and document what’s been done so far joint statement with DISC on CDI responsibility Tamara will work with Gem from DISC on a joint statement - that CDI should be handled by both groups/staff Vice-Chair - email ballot Other items… CRL has its own page but is going back to the support group - can potentially wrap up soon	Decision about removing work plan item for vendor spend: ok to remove this from SILS Eres work plan, out of scope for eres, no one has requested updates on this recently Decision on Identifying eBooks and eJournals in an IZ that are also activated in NZ Ok as-is. Decision on Best Practice for activating a CZ portfolio in both NZ and IZ Added changes to clarify perpetual access tracking, and when you want both IZ/NZ coverage displayed ok to finalize after added changes	@Tamara Pilko will mark these pages as complete will reach out to Gem about CDI conversation cancel June calendar meetings @Tamara Pilko @Michelle Polchow Will document what’s been done so far on the perpetual access page @Paula Pascual Will wrap up multipart collections page
5	Wrap Up + Action Items	Review action items and next steps	5 min	@Tamara Pilko		Next week: we will check in on slack if we want to have the troubleshooting mtg meeting on the 20th: up to Jharina as Tamara is out meeting on the 27th: several folks will be out (ALA and other things). Likely cancel? Decision: Not meeting for the rest of June Next meeting: July 11th with Jharina as new chair
6	Parking Lot	Capture important topics for future discussion:
7		Total	40/60