2024-08-29 Meeting notes

Attendees

Jharina Pascual, Chair, UCI
Michelle Polchow, UCD
Sherry Lochhaas, CDL
Natalee Bell, UCSB
Jeremy Whitt, Vice-Chair, UCLA
Carla Arbagey, UCR
Sarah Sheets, UCM
Katie Keyser, UCSF
Judy Keys, UCSD

Not in attendance:

Jason Dezember, UCB

Tamara Pilko, UCSC

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Record: Jharina Announcements:	Share announcements	5 min	@Paula Pascual	Note taker/Actions: @Jeremy Whitt Timekeeper: CDL: T&F journal agreement signed (limited title list). Holdings closed at 2023 for titles we’re not continuing with. CDL researching perpetual access for each category of titles (subscribed/unsubscribed). Challenges with updating split coverage in Alma, title transfers, and other factors such as archive purchases. Book package updates are coming. JSTOR DDA: More information forthcoming. Management is through GOBI (DDA titles, purchased titles). All titles reflected in GOBI, access working, working on new workflows and verifying data (de-duping) CDL website: Restricted docs now display a request form, can’t provide direct access at Sharepoint across all UCs anymore
2	Standing Item: ExLibris Support Tickets (UC/ExL mtg, monthly on 3rd Friday: agenda)	Info Share	5 min	@Paula Pascual	any outstanding items from the last support meeting? any items to add to this month’s agenda?
3	Perpetual access decision page			@Michelle Polchow	https://uc-sils.atlassian.net/wiki/x/H4BZfQ Decision page or best practice page? Page broader in scope from original work item (to explore technical functionality in Alma for perpetual access). Broader ERES goal of separating decision pages from pages we’ll visit frequently May want additional best practice pages for title transfers (location of content and perpetual access) UCD working on putting some of this into practice. Working on a narrative containing models to answer these questions (title transfer, same publisher but no transfer) In a few months will have more information Exploring using the 857 field	Keep decision page as a local practice. ERES is not advocating for a uniform practice or harmonization Create a best practice page containing options for recording perpetual rights in Alma and the pros and cons of available methods	@Michelle Polchow Wrap up decision page https://uc-sils.atlassian.net/wiki/x/H4BZfQ, move resources or links to a best practice page All: What aspects in this page should be moved to a best practice page? What details should stay in the decision page? Discuss at next meeting. @Paula Pascual Add as potential work plan items and distribute them: action pages for title transfers, title changes, other issues listed athttps://uc-sils.atlassian.net/wiki/x/H4BZfQ (if in scope of ERES)
4	Standing Item: Reviewing ExLibris updates and releases	Info Share	5 min	@Paula Pascual	Links to Sources of ExLibris Updates/Release Notes T&F journals autoholdings now uses dedicated electronic collection DARA Recommendation to Use Upload Electronic Holdings Integration with All Relevant Provider License updates (e.g. Permanently deleted licenses were not fully removed from electronic collections. This was fixed.)
5	Expanded NZ Access Proposal						All - discuss proposal feedback as a team on Sep 5, 2024
6	Wrap Up + Action Items	Review action items and next steps	5 min	@Jeremy Whitt
7	Parking Lot	Capture important topics for future discussion:			NZ display of electronic services
8		Total	60/60