2020-11-20 IT Meeting Notes

Date: Nov 20, 2020

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

@Peter Soriano (Unlicensed) (Berkeley)
@Josephine Tan (Unlicensed) (San Francisco)
@Antoinette Avila (Unlicensed) (Irvine) (Step B+)
@Bonnie Hain-Anderson (Unlicensed) (Davis)
@Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
@Caitlin Nelson (SSM, interim PM)
@Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)
@Brian David (Unlicensed) (CDL; co-chair)
@Sylvia Page (Unlicensed) (Los Angeles)
@Turnbow (San Diego; co-chair)
@Erika Quintana (Riverside) (Step B+)

Not attending:

@Catherine Busselen (UCSB) (Step B+)

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Consent to Record		2 min	All
2	Volunteering Availability (Standing Item)	Track who is available to volunteer to work on tasks outside of meeting over the next week.	FYI	All	Members please prepopulate with your availability. AA - Available Tuesday 2-4 EMT - Available Monday before 3, Tuesday, and Wednesday before 1 BMD - Available Monday and Tuesday KR - Available CGB - Available Monday BH - Available Monday and Tuesday SP- Available M-Tu PS - Available Wed afternoon
3	Upcoming Events (Standing Item)	Create awareness around upcoming tasks/events	FYI	Chairs	Work Plan: Training documentation needs survey complete by 11/20 No IT Meeting on 11/27
4	Announcements (Standing Item)		5 mins	Katie	Link sharing turned on for google drive Results of Meeting Time Doodle Poll New Doodle Poll Any updates about the work inventory? Today is the deadline we had given to the campuses.		all - fill out new doodle poll by Wednesday 12/2
5	Confluence Calendar Page	Review and make decision for team calendar	5 mins	Katie	Review and discuss plan for team calendar Should we create a new calendar or use the implementation calendar? Feedback from PMs (SC Slack channel) Example items to add to current implementation calendar List of additional one off training items Zoom Poll
6	Visioning Exercise	Review planned work and goals for this group	48 mins	Chairs	Team Charter SILS Governance document (see page 35) Current Work Plan Notes Document
7	Parking Lot from this meeting				Confluence Calendar Page Spring Workshop Schedule Confluence page with Workshop Information: ExL Spring Workshop Schedule Discuss workshop for current Alma campuses-- Davis, Irvine, Santa Cruz, Santa Barbara, Riverside Past Discussion Davis + Santa Barbara + (Irvine?) Santa Cruz, Riverside, (Irvine?) Perhaps need a separate law school session (one of the Th sessions?) Updates from Caitlin, Irvine, and Davis Discuss Network zone training
8			60/60 min

Future agenda items

Review/signoff on final work plan being