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Item
| Desired Outcome | Time | Who | Notes | Decisions | Actions |
|---|
| 1 | Checkin/quick updates/anything from parking lot, slack or email | 40 | All | Discovery: Ask J&J whether it makes sense for demos of the discovery layer to take place at your local campus (e.g., at a staff meeting) rather than at SILS level.
Debrief from TH4all:
| | I think we need to unmute all chairs at the start of the Q&A
Consider allowing all Q's to be visible at the start
Takeaways:“Next slide” preferable to remote control”
Tech needs to ensure that roundtable participants are positioned at top of gallery (investigate)
Q&A:
Rec #1: No mod, auto-public, make all chairs panelists so they can answer live
Rec #2: Keep mod on, all chairs are panelists, can “own” q on back-end; push live and answer
Review the TH process for the Q&A at the SILS Chair meeting so chairs know what to do.
Use verbal “next slide” rather than remote control.
Make all chairs panelists so they can answer live. Discuss more if the Q queue should be moderated or show all Q’s as typed.
Announce in advance that we may not be able to get to all Q’s. (Participants have the option to email AskSILS-L@ucop.edu)
| 2 | Tweets for UCOP | Ben is working with Melanie Ramiro and UCOP on 5 tweets. Melanie is providing artwork.All | | | |
| 2 | Public version of midterm Report | Determining timeline for when the report will be redacted and made available to public on SILS website and shared with the cohort and SILS News. Redact it using “suggest mode”; SILS Steering will approve. See example phase 3 final report | 10 | All | | | |
| 3 | “This month in SILS” PILOT Start of the month talking points about SILS; release as a SILS News. Workflow: Last week of the month: Ask via SILS Chairs slack channel - what’s your “need to know” (for library staff) for this month to share in SILS News? If you were speaking at a TH, what’s the one thing your group would want to share.(OK if you don’t have anything). Share answer in SILS Chairs slack (meet people where they are.) Com Leads refine it. Ready to go out on the first of the month as a SILS News. Reminder at the SILS chairs meeting.
| | 0 | All | | | - Adrian Petrisor will solicit “This month in SILS” announcements from chairs on SILS Chairs.
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| 4 | Editorial calendar (recurring) | | 5 | Ben, Adrian | Start Roundtable Recap SILS News: What UC Library Search means for the UC Libraries? What a huge change UC Library Search is? How UC Library Search changes our capacity in the present? How it sets us up for great things in the future?
Finalize by 4/23 | https://docs.google.com/document/d/19vXW0BGFOOSLZUhgXaBqLElmI00oKnW4y27b2KIXWJQ/edit?usp=sharing | | |
| 5 | SILS Town Hall meeting (recurring) Chairs talking points Copy slide deck for reuse Finalize slide deck Check questions in the queue Confirm several weeks in advance with guest speakers (calendar of speakers) Decisions slide (Review decisions in Com Leads one week before the TH. Ask chairs for a sentence on what is the decision and why it matters and tell them to prepare for Qs.)
Future topics: | 3rd Tuesdays: 5/18 Roles: | 0 | Com Leads | Anything we need to think ahead about? | | |
| 6 | Town Hall for All Communication channels slide (at each meeting) Q2Q3: 4/19 11-12 EUOS 8/2 10:30-noon Q3: 8/2 10:30-11:30
| Roles: PM update: Slides: MC: Tech role: Ben (mutes/unmutes), advances slides, gives remote control access, and starts recording Moderator Chat: - use Com Leads channel Public chat: sharing links, etc.- PMs Q&A (manage questions): MC will announce questions and push live. PMs will monitor and ping chairs via zoom chat for questions as needed.
| 0 | Com Leads | | | |
| 7 | Com Leads ongoing checkin | Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?
| 0 | All | | | |
| 8 | Parking Lot | | | | | | |
| 9 | Wrap up | | 0 | All | Any actions or decisions missed? | | |
| 10 | | Total | 50/50 | | | | |