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Item

Desired Outcome

Time (mins)

Who

Notes

Decisions

Actions

1

Check-in / Items to add to agenda? (recurring)

5

All

Review the previous action items: 2021-4-29 IT-SC Meeting Notes

Katie vacation upcoming: Will miss the next two SC meetings and next three IT meetings (through May). If anything comes up with Primo VE or analytics sessions please email gkeleher@ucsc.edu (Gillian Keleher)

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2

PM/Ex Libris Update (recurring)

Trainers:

Note, Marci is on the PM email list, so she will receive anything sent to that list

Collect questions for upcoming ExL meetings

10

All

Report from last Thursday (/wiki/spaces/ExL/pages/1460797613 ) and Tuesday meetings (/wiki/spaces/ExL/pages/1460995135 ) and ask any questions for Thursday

  • Questions for Primo VE Workshop were shared with Trainer on Tuesday

Questions/Updates for Ex Libris

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3

Upcoming Events (recurring)

Know what’s coming up and assign work

5

Brian (and team)

Updated Work Plan

  • No meetings with ExL 5/10-5/14

  • Primo VE Config Workshop 5/17-5/21

Note: update Training Calendar at the same time as this section.

4

Subgroup Check-in

Notes from each of the subgroups

10

Brian, Dominique, and Katie

Training Documentation Hub Subgroup meeting notes:

Communication Subgroup

Local Training

5

Pre-Go Live Analytics Webinars

5/24 and 5/25 from 9-10am

  1. Agenda - Session 1 (1 hour)

    1. General overview of "What is Analytics"

    2. Roles, Analytics consumers and analytics designers

    3. Folder structure and use

    4. Using out of the box reports and dashboards

    5. Creating reports

    6. Adding prompts to reports

  2. Agenda Session 2 (1 hour)

    • Analytics Objects - Scheduled reports

    • Analytics Objects - Widgets

    • Analytics Objects - Reports

    • Allowing member institutions to run reports created in the network zone institution

    • Allowing member institutions to access electronic resource data in the network zone institution

5 min

Brian

ExL willing to provide 2, one hour sessions on analytics before go live.

Zoom Info

Some campuses limiting attendance to try to stay below zoom limit.

Should an email be sent to SILS cohort when we have the zoom info?

6

Planning for Primo VE Workshop on week of May 17th

[Left for lingering questions, next steps]

Logistics to consider:

  • Questions

    • Questions Document

    • Host will manage incoming questions on chat and live

    • Discovery team will capture questions for followup on basecamp

  • Need to pick host for each session

    • Identify & write script

Primo VE Workshop Schedule - Approved

Zoom info from Lena.

Potential Participants List

Primo VE environment: UC Riverside

Session attendance breakdown by ex libris

7

Expertise Map

15 min

All

Any follow up needed on this?

email IC team to see if we can partner

8

Agenda for IT

Prepare agenda for this week’s meeting

0

Team

2021-5-7 14 IT Meeting Notes

9

Parking Lot

  • Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available?

  • Special topics meeting request form

  • Future meeting: feedback on Training Documentation Hub (maybe March 19)

  • Communications: how to reach staff who are not attending SILS town halls but SILS will affect their day-to-day work

10

TOTAL

60 / 60 min

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