Page Comparison

Checkin/quick updates/anything from parking lot, slack or email

Invite Com Leads to TTF? We discussed this in August. We forgot about it. What was our desired outcome here?

Anything special we want to do to mark our final meeting on 12/14?

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All

• Ensure nothing com-wise falls through the cracks. The Handoff document should cover this.

• Ben & Adrian will join WG on 12/10.

SILS website

Decision: use the existing SILS website

• Update the SILS UC Libraries website home page

• Remove the word project from the title and other places where it no longer makes sense

• Action: Ben will draft a home page for SILS, the ongoing service. Are you still able to do this? Yes

5All

Ben, PMs

Use CDL website for SILS: https://cdlib.org/services/d2d/sils/ for rewriting “What is SILS”

Editorial calendar (recurring)

Final wrap-up message on SILS News (SILS co-chairs) to send 12/13-17 - Adrian to draft

• early impacts

• not experts yet - it takes time

• thanks to all

5

Ben, Adrian

• Ask all-cohort for any talking points about early impacts for a final message on SILS

• Ask EUOS for quote from patron about impact

•  Adrian Petrisor will draft Final wrap-up message (SILS co-chairs) to send 12/13-17

• Adrian is working on it; Ben sent it

Com Leads ongoing checkin

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Workplan with timelines for remaining work

• Final SILS NEWS /Cohort email (ad-hoc) - move to ad-hoc, not weekly.(see agenda item 3) - Sent on 12/15 - Done!

• Thank you/discharge letters (prep work starts week of OCT 4)

• Ben will work with Kathy Brown on the mail merge letters. When can we expect those?

Send in early December per SILS co-chairs. Weds, 12/8 before noon.

were sent 12/8 and 12/9! - did you get any responses from staff that their groups were wrong/incomplete?

• Final report (OCT/NOV)

  1. Exec summary

  2. Editing the overall doc

  3. Com Leads section - Done!

  4. Redacted version (track changes on for Steering, ideally due by 12/7)- Danielle will handle this in 2022.

• Handoff & cleanup (NOV/DEC) Due 12/3

  1. Make recommendations on whether current coms vehicles and spaces should continue and for how long (SILS News, wiki, website, etc.) Done!

  2. Do the Phase 4 Handoff template

     1. Discuss in Com Leads meeting to make PMs aware of recommendations.

     2. Check the Com Leads workplan for any other work that should be included on the HandoffCommunication Flow matrix - would it make sense to update this for the service? If so, add to the Handoff work doc as a recommendation.

     3. Question form? Linked from Home page under FAQS and at the bottom of the FAQ page.

Divide the thank you letter PDFing and emailing among B&A and C&L

Naming convention: P4TY_lastname.pdf

42 each as follow

Lena: line 2-43

Christine: line 44 to 86

Ben: line 87-129

Adrian: line 130-169

Ben will divide the work into folders for Com Leads

• 1. 1. Decision: Delete the form.

Delete the Question form and remove it from the P4 Confluence home page

•  PMs to Delete the Question form and remove it from the P4 Confluence home page
•  Ben Alkaly (Unlicensed) will divide the work into folders for Com Leads and Adrian Petrisor will cleanup Communications folders

Parking Lot

Wrap up

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All

Any actions or decisions missed?

Total

50/50