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Michelle Polchow, Chair, UCD
Carla Arbagey, UCR
Tamara Pilko, Vice Chair, UCSC
Kevin Balster, UCLA
Judy Keys, UCSD
Sherry Lochhaas, CDL
Jason Dezember, UCB
Katie Keyser, UCSF
Sarah Sheets, UCM
Lisa Mackinder, CDL (transition with Sherry)
Natalee Bell, UCSB
Jharina Pascual, UCI
Not in attendance:
Jharina Pascual, UCI
Meeting documents:
Meeting Recording (link to file in Google Drive)
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | ||||||||
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| 1 | Record: Michelle ACQ/ERES License Terms Display- | 25 min | Notetaker: Katie | |||||||||||
| 2 | Team Charter -proposal to add to the “expectations for working together” | Consider addition of new process, based on experience with 930/973 Decision process | 3 | In meetings, after an agenda item is discussed as a possible system-wide issue, the Vice-Chair will take a poll of members to ascertain if an issue or concern under discussion affects each campus. This will help the SILS subteams to scope their work while supporting members with local issues. | Approved by vote to add to our team charter | Michelle Polchow to ensure text is added to charter | 3CDL-managed collections data in Alma NZ email from Günter Waibel | Support Lisa and Sherry in re-calibrating SILS migration | 5-10 min | |||||
| 3 | Campus input on how best to prioritize CDL NZ Spreadsheet | Preface this goal with a holistic examination of Alma e-resource management, prior to considering NZ spreadsheet project and have group discuss pros/cons | 20 min | Slides: Prioritizing CDL E-Resource Collections CDL NZ Data Cleaning spreadsheet Cleanup is ongoing, 1/3rd is complete and 1/3rd is multi-match, and the final third is what is being worked on now. Items that are approaching renewal could be prioritized by CDL for addition to the NZ. If there are repeat problems to the Helpline, those too could be prioritized. New content “March 2021” and forward is not in the NZ, not on the NZ Data Cleaning Spreadsheet |
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| 4 | 930/973 Fields for e-collection name | Status update: remains under review by DISC Future topic: 930/973 field - individual campuses to discontinue practice?
| 5 |
| 4 | impact | FYI | |||||||
| 5 | Review draft of decision page, discussion, propose possible actions/harmonization | 20 | Homework to review? | FYI | Multi-part E-Collections decision page How to create a workflow once this decision page is finalized? Workflows are linked here: UC Workflow Documentation Discussion on which group(s) should determine collection names for discovery or be consulted Is there a point at which broad consultation could end | Add spreadsheet of migrated e-collections from CDL to our workflow documentation Send initial list of collections to Discovery Group | Kevin Balster to update recommendation based on discussion Lisa Mackinder to finalize list of migrated multi-part e-collections eligible for this treatment Lisa Mackinder / Sherry Lochhaas to complete draft workflow for discovery piece (based on JSTOR document) | |||||||
| 56 | CDL Collections: use of | Apply Follow-up: Next steps to applying analysis to Factiva and Pub Med Central | 2010 min | Background: questions coming in about how Primo will show articles because this service is on, but they will be articles that either aren’t OA (in the case of PMC) or aren’t in the collection. Ex Libris Documentation - Service Type :
CDI Information: Select Yes to indicate a selective subscription or No to indicate a non-selective collection. Selecting No for non-selective collections will cause the Full Text Available indicator to appear for non-selectively subscribed collections, and improve the full text availability indication for non-ID (ISSN/ISBN) content that is harder to match to customer subscriptions. Do the benefits of keeping selected full text on outweigh the problems with getting false positive articles? | ERES (Kevin Balster Jason Dezember Judy Keys Katie Keyser Michelle Polchow Natalee Bell Paula Pascual Tamara Pilko) to consult with campus stakeholders and get feedback on whether to turn off “selected full text” for Factiva and PubMed Central. Sherry Lochhaas to compile examples to help with campus discussions Michelle Polchow to send documentation to help with campus discussions | 6 | Understanding CDL Communication | Initiate mapping CDL communication channels and gaps in feedback | 5 | Michelle Polchow will export flowchart to Google DriveCDL will deactivate ‘Selected Full Text’ service for PubMed and Factiva collections. Campuses can locally activate this service in their IZ, if desired. The problems with getting false positive articles outweigh the benefits of keeping selected full text on. |
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| 7 | Assignment: Follow-up item: Update on Sandbox access to NZ by a couple of ERES members for campuses to facilitate understanding/testing for our deliverables | Left off at introducing - Shared Decisions on CZ | Carla Arbagey to arrange licensing [storage] discussion group, interface with ACQ Ops about subgroup ERES (Michelle Polchow Jason Dezember Judy Keys Katie Keyser Kevin Balster Natalee Bell Paula Pascual Sherry Lochhaas Tamara Pilko) keep reviewing work plan deliverables | |||||||||||
| 8 | Wrap Up | Review actions and decisions | 5 min Confluence will generate a personal task list if a user is tagged using @ | |||||||||||
| 9 | Parking Lot | Capture important topics for future discussion: Future topic: | @Lisa M to look at record updates based on time of renewals. | |||||||||||
| 10 | Total | x/x |