2022-03-31 Meeting notes

Attendees

Michelle Polchow, Chair, UCD
Carla Arbagey, UCR
Tamara Pilko, Vice Chair, UCSC
Kevin Balster, UCLA
Judy Keys, UCSD
Sherry Lochhaas, CDL
Jason Dezember, UCB
Katie Keyser, UCSF
Sarah Sheets, UCM
Lisa Mackinder, CDL (transition with Sherry)
Natalee Bell, UCSB
Jharina Pascual, UCI

Not in attendance:

Meeting documents:
Meeting Recording (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Record: Michelle Announcements ACQ/ERES License Terms Display- Wednesday, April 6^th, 11 am-12pm Pacific		5 min		Notetaker: Katie Time Keeper: Jason Actions: Sarah
2	CDL-managed collections data in Alma NZ email from Günter Waibel	Support Lisa and Sherry in re-calibrating SILS migration	5-10 min	@Lisa Mackinder
3	Campus input on how best to prioritize CDL NZ Spreadsheet	Preface this goal with a holistic examination of Alma e-resource management, prior to considering NZ spreadsheet project and have group discuss pros/cons	20 min	@Michelle Polchow @Lisa Mackinder	Slides: Prioritizing CDL E-Resource Collections CDL NZ Data Cleaning spreadsheet Cleanup is ongoing, 1/3rd is complete and 1/3rd is multi-match, and the final third is what is being worked on now. Items that are approaching renewal could be prioritized by CDL for addition to the NZ. If there are repeat problems to the Helpline, those too could be prioritized. New content “March 2021” and forward is not in the NZ, not on the NZ Data Cleaning Spreadsheet		@Lisa Mackinder ERES voted to have CDL prioritize NZ Data Cleaning Spreadsheet by date order of upcoming renewals
4	930/973 Fields for e-collection name	Status update: remains under review by DISC On 3/24 DISC indicated they would need a couple of weeks to process impact	FYI
5	Multi-part E-Collections	Homework to review?	FYI	@Lisa Mackinder @Sherry Lochhaas	Multi-part E-Collections decision page CDL NZ Data Cleaning spreadsheet	Add spreadsheet of migrated e-collections from CDL to our workflow documentation Send initial list of collections to Discovery Group	@Kevin Balster to update recommendation based on discussion @Lisa Mackinder to finalize list of migrated multi-part e-collections eligible for this treatment @Lisa Mackinder / @Sherry Lochhaas to complete draft workflow for discovery piece (based on JSTOR document)
6	CDL Collections: use of ”selected full text” vs “full text” in collection service editor	Follow-up: Next steps to applying analysis to Factiva and Pub Med Central	10 min	@Sherry Lochhaas @Tamara Pilko	Background: questions coming in about how Primo will show articles because this service is on, but they will be articles that either aren’t OA (in the case of PMC) or aren’t in the collection. Ex Libris Documentation - Service Type : Full Text – Display the full text of the e-resource, Selected Full Text – The provider displays full text for some of the articles of the journal, but not for all of them. None – Used only for databases without titles, such as abstracting or indexing databases. If you choose None, portfolios cannot be added. CDI Information: We subscribe to only some titles in this collection: Select Yes to indicate a selective subscription or No to indicate a non-selective collection. Selecting No for non-selective collections will cause the Full Text Available indicator to appear for non-selectively subscribed collections, and improve the full text availability indication for non-ID (ISSN/ISBN) content that is harder to match to customer subscriptions. Do the benefits of keeping selected full text on outweigh the problems with getting false positive articles?	CDL will deactivate ‘Selected Full Text’ service for PubMed and Factiva collections. Campuses can locally activate this service in their IZ, if desired. The problems with getting false positive articles outweigh the benefits of keeping selected full text on.	@Sherry Lochhaas to inform CDL staff to delete ‘Selected Full Text’ for Factiva and Pubmed
7	ERES Work Plan	Assignment: Continue to gain familiarity with work plan deliverables Follow-up item: Update on Sandbox access to NZ by a couple of ERES members for campuses to facilitate understanding/testing for our deliverables			Left off at introducing - Shared Decisions on CZ		@Carla Arbagey to arrange licensing [storage] discussion group, interface with ACQ Ops about subgroup ERES (@Michelle Polchow @Jason Dezember @Judy Keys @Katie Keyser @Kevin Balster @Natalee Bell @Paula Pascual @Sherry Lochhaas @Tamara Pilko) keep reviewing work plan deliverables
8	Wrap Up	Review actions and decisions	5 min
9	Parking Lot	Capture important topics for future discussion: Future topic: Discuss status for CDL converting campus reports using “E-Collection ID” rather than 930? Ex: CDL Tracking SCP Monthly Updates					@Lisa M to look at record updates based on time of renewals.
10		Total	x/x