2023-02-16 Meeting notes - Steering Cmte

Record: Michelle

Announcements

Review team process for agenda note taking and management vs. work plan management

5 min

Notetaker: - semi-permanent (quarterly)
Time Keeper: - permanent – standing 11 am mtg
Actions:

Steering committee to determine how to rotate notetaker/time keeper/action duties - within committee or exclude committee.

CDLNZ-TF

As TF winds down work, how would Sherry like to convey transition, updates, action items, etc? Keep a running written document, verbally report, etc?

5 min

@Sherry Lochhaas

April or June - winding down for TF

LEAVE ON AGENDA - @Michelle Polchow

Joint ACQ + ERES Meetings

Meet once a month

ERES- Thursdays 10 am - 11 am

ACQ - Mondays 1 pm - 2 pm

March 16 invite ACQ to joint meeting @Michelle Polchow meet with Stacy

Agenda building

Share the work

• create agenda

• assign roles - DONE

• work plan docs -

• communicate with All-Chairs and other subteams

• communicate with other stakeholders (CDL, SCP, etc)

Balance work plan vs immediate campus concerns (example - UCB’s Shibboleth concerns)

Decisions – @Sarah Sheets @Sherry Lochhaas @Paula Pascual @Michelle Polchow

Discovery Work plan - CDI Limit by Availability

Test case in reporting as a stakeholder.

All-Chairs asked for chairs to read through all work plans to see where cross-over topics might occur.

Comments - ERES consider all possible settings?
Configuring Resource Management

10 min

@Michelle Polchow

CDI Limit by Availability

• Keep Easy Active setting in mind when troubleshooting

• Local settings can be changed / be aware of these settings when we are troubleshooting as a group

• Need to make sure librarians & public service staff understand the implications of these options (and are made aware of any changes)

Work Plan prioritization

Review survey responses

• prioritize deliverables

• assign deliverables

•  

https://docs.google.com/forms/d/1KVHVZ3mxeTQJhAAhLarkxvRAXtD25uC8u15KjDdnE54/edit#responses

• Top priorities include: perpetual rights tracking, authentication/authorization protocols, space to discuss local e-resource practices, multi-series electronic collection level request

• Sharing of e-resource licensing information across campuses was the least priority

Additional process work on NZ/IZ de-duplication/reconciliation. @Sarah Sheets

Notes:
Workplan Items Prioritization

SWOT for ERES

• strengths

• weaknesses

• opportunities

• threats

Notes left here from prior meetings
Planning + Prioritization

15

@Paula Pascual

Ongoing notes:

• Agreement on needing to go over work plan again, and whether it still reflects campus priorities

  • Need to prioritize things on the plan

  • asking for feedback - are the things that are high priority for campuses, or need attention, reflected on the work plan?

  • Multi-series e-collection level records:

    • CDL working on this? Need to follow up on status

  • Sharing of e-resource licensing info across UC:

    • still high priority for UCI

    • original recommendation is for CDL to host listserv. Need to follow up on status

  • Shared decisions around the CZ:

    • No campuses seem to be struggling with this.

    • Consider removing from the work plan

  • Additional process work on NZ/IZ deduplication:

    • RM may be working on this more

    • Current language is a bit vague

    • Potential issues:

      • coverage dates if a resource is activated in more than one place

      • possible to purchase eDDA title that’s already owned by CDL

      • any others?

    • Need page to document use cases

  • CDL/campus e-resource workflow:

    • CDL working on it

  • reporting/analytics

    • some covered by project team

    • ongoing sharing in ERES

  • Scoping IP ranges

    • gather status at each campus?

    • engage Discovery - probably delegate

  • Perpetual access

    • create a policy page about the mechanics between IZ and NZ and how portfolios show coverage (IZ trumps NZ) “Best Practice” for recording IZ perpetual access

    • need to flesh this out/break down into components - long term v short term goals consortially. What do we need to know in this area?

  • Space for discussing current campus practices/workflows

  • E-Resources troubleshooting communication

    • Is Slack working? Need another avenue?

  • Where are we at with multi-series e-collection records? SCP/CDL seems to be doing alright in determining which collections to activate for Primo; this issue may come up again when POLs are attached to collections

  • Sharing licensing information: determined that a database of licenses is not realistic, however we may clear sharing licenses with campus council as a CA Public Records Act request

Wrap Up

Review actions and decisions

3 min

Parking Lot

Capture important topics for future discussion:

60/60