2023-01-26 Meeting notes

Attendees

  • Jharina Pascual, UCI

  • Sarah Sheets, UCM

  • Tamara Pilko, Vice Chair, UCSC

  • Katie Keyser, UCSF

  • Kevin Balster, UCLA

  • Carla Arbagey, UCR

  • Sherry Lochhaas, CDL

  • Michelle Polchow, Chair, UCD

  • Natalee Bell, UCSB

  • Jason Dezember, UCB

  • Sarah Lindsey, UCSC

Not in attendance:

  • Judy Keys, UCSD

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

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Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

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1

Record: Michelle

Announcements

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Share announcements

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5 min

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Notetaker: @Carla Arbagey
Time Keeper: @Jason Dezember
Actions: @Sarah Sheets

  • For rotating assignments, we may change the model to exclude members of the steering committee

  • Welcome Sarah Lindsey from Santa Cruz

  • Sandbox refresh is Feb. 12

For access issues related to renewals, continue to use CDL Helpline; forward any vendor e-mails regarding renewals to Sherry

Steering committee to determine how to rotate notetaker/time keeper/action duties - within committee or exclude committee.

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2

CDLNZ-TF

Updates

5 min

@Tamara Pilko

@Sherry Lochhaas

  • Currently writing up procedural documentation for CDL staff

  • Working on adding order records and will revise processes as needed

  • Order button issue - ticket in with Ex Libris, contact Gem who is the owner of the ticket

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@Sherry Lochhaas to reach out to Gem Stone Logan.

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3

Helpline Update

Updates

5 min

@Sherry Lochhaas

  • Moving from Footprints to Fresh Desk

  • Testing currently in process, some functionality will be different, for example may not be able to see otherā€™s tickets

  • No open tickets will be lost in the transition; closed tickets will be saved/backed up in another system

  • Broad communications will go out soon

  • Discussion of which campuses have their own ticketing systems, which use the Primo Report a Problem button in conjunction with ticket systems

Send questions to Sherry

@Michelle Polchow to debate survey on what systems each campus uses to track tickets.

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4

Discovery Work plan - CDI Limit by Availability

Comments - ERES consider all possible settings?
Configuring Resource Management

15 min

@Michelle Polchow

CDI Limit by Availability

  • Keep Easy Active setting in mind when troubleshooting

  • Local settings can be changed / be aware of these settings when we are troubleshooting as a group

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5

Idea Exchange - All-Chairs needs input from all Subteams ā€œAbility to run Analytics reports on Alma Configuration settingsā€

Read the Idea (status changed from proposed to under review) Next meeting we can bring ideas for desired reports.

2 min

@Michelle Polchow

Alma Code Table Reference

  • How should we vote on this item? Which group would benefit the most - fulfillment, acquisitions, etc.?

  • License settings would be useful for our group

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ERES (@Michelle Polchow @Jason Dezember @Judy Keys @Katie Keyser @Kevin Balster @Natalee Bell @Paula Pascual @Sherry Lochhaas @Tamara Pilko)

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6

Workplan Items Prioritization

SWOT for ERES

  • strengths

  • weaknesses

  • opportunities

  • threats

Planning + Prioritization

15

@Paula Pascual

Ongoing notes:

  • Agreement on needing to go over work plan again, and whether it still reflects campus priorities

    • Need to prioritize things on the plan

    • asking for feedback - are the things that are high priority for campuses, or need attention, reflected on the work plan?

    • Multi-series e-collection level records:

      • CDL working on this? Need to follow up on status

    • Sharing of e-resource licensing info across UC:

      • still high priority for UCI

      • original recommendation is for CDL to host listserv. Need to follow up on status

    • Shared decisions around the CZ:

      • No campuses seem to be struggling with this.

      • Consider removing from the work plan

    • Additional process work on NZ/IZ deduplication:

      • RM may be working on this more

      • Current language is a bit vague

      • Potential issues:

        • coverage dates if a resource is activated in more than one place

        • possible to purchase eDDA title thatā€™s already owned by CDL

        • any others?

      • Need page to document use cases

    • CDL/campus e-resource workflow:

      • CDL working on it

    • reporting/analytics

      • some covered by project team

      • ongoing sharing in ERES

    • Scoping IP ranges

      • gather status at each campus?

      • engage Discovery - probably delegate

    • Perpetual access

      • create a policy page about the mechanics between IZ and NZ and how portfolios show coverage (IZ trumps NZ) ā€œBest Practiceā€ for recording IZ perpetual access

      • need to flesh this out/break down into components - long term v short term goals consortially. What do we need to know in this area?

    • Space for discussing current campus practices/workflows

    • E-Resources troubleshooting communication

      • Is Slack working? Need another avenue?

    • Where are we at with multi-series e-collection records? SCP/CDL seems to be doing alright in determining which collections to activate for Primo; this issue may come up again when POLs are attached to collections

    • Sharing licensing information: determined that a database of licenses is not realistic, however we may clear sharing licenses with campus council as a CA Public Records Act request

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@Paula Pascual Check with Sherry/CDL about multi-series e-collection level records and sharing of license info
@Sherry Lochhaas to take back to the group to discuss further.
Team to review priorities and review next week.
@Michelle Polchow to send out survey on priorities.

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7

Items of Concern

  • Single-sign On (shibboleth) (Jason) new topic for 1/26/2023

Information Sharing

10

All

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  • Add to work plan

@Michelle Polchow to move to next weekā€™s agenda.

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8

Wrap Up

Review actions and decisions

3 min

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9

Parking Lot

Capture important topics for future discussion:

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10

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Total

60/60

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