2023-01-26 Meeting notes

Attendees

Jharina Pascual, UCI
Sarah Sheets, UCM
Tamara Pilko, Vice Chair, UCSC
Katie Keyser, UCSF
Kevin Balster, UCLA
Carla Arbagey, UCR
Sherry Lochhaas, CDL
Michelle Polchow, Chair, UCD
Natalee Bell, UCSB
Jason Dezember, UCB
Sarah Lindsey, UCSC

Not in attendance:

Judy Keys, UCSD

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Record: Michelle Announcements	Share announcements	5 min		Notetaker: @Carla Arbagey Time Keeper: @Jason Dezember Actions: @Sarah Sheets For rotating assignments, we may change the model to exclude members of the steering committee Welcome Sarah Lindsey from Santa Cruz Sandbox refresh is Feb. 12	For access issues related to renewals, continue to use CDL Helpline; forward any vendor e-mails regarding renewals to Sherry	Steering committee to determine how to rotate notetaker/time keeper/action duties - within committee or exclude committee.
2	CDLNZ-TF	Updates	5 min	@Tamara Pilko @Sherry Lochhaas	Currently writing up procedural documentation for CDL staff Working on adding order records and will revise processes as needed Order button issue - ticket in with Ex Libris, contact Gem who is the owner of the ticket		@Sherry Lochhaas to reach out to Gem Stone Logan.
3	Helpline Update	Updates	5 min	@Sherry Lochhaas	Moving from Footprints to Fresh Desk Testing currently in process, some functionality will be different, for example may not be able to see other’s tickets No open tickets will be lost in the transition; closed tickets will be saved/backed up in another system Broad communications will go out soon Discussion of which campuses have their own ticketing systems, which use the Primo Report a Problem button in conjunction with ticket systems	Send questions to Sherry	@Michelle Polchow to debate survey on what systems each campus uses to track tickets.
4	Discovery Work plan - CDI Limit by Availability	Comments - ERES consider all possible settings? https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/040Resource_Management/080Configuring_Resource_Management	15 min	@Michelle Polchow	CDI Limit by Availability Keep Easy Active setting in mind when troubleshooting Local settings can be changed / be aware of these settings when we are troubleshooting as a group
5	Idea Exchange - All-Chairs needs input from all Subteams “Ability to run Analytics reports on Alma Configuration settings”	Read the Idea (status changed from proposed to under review) Next meeting we can bring ideas for desired reports.	2 min	@Michelle Polchow	https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/050Administration/050Configuring_General_Alma_Functions/210Alma_Code_Table_Reference How should we vote on this item? Which group would benefit the most - fulfillment, acquisitions, etc.? License settings would be useful for our group		ERES (@Michelle Polchow @Jason Dezember @Judy Keys @Katie Keyser @Kevin Balster @Natalee Bell @Paula Pascual @Sherry Lochhaas @Tamara Pilko)
6	Workplan Items Prioritization SWOT for ERES strengths weaknesses opportunities threats	Planning + Prioritization	15	@Paula Pascual	Ongoing notes: Agreement on needing to go over work plan again, and whether it still reflects campus priorities Need to prioritize things on the plan asking for feedback - are the things that are high priority for campuses, or need attention, reflected on the work plan? Multi-series e-collection level records: CDL working on this? Need to follow up on status Sharing of e-resource licensing info across UC: still high priority for UCI original recommendation is for CDL to host listserv. Need to follow up on status Shared decisions around the CZ: No campuses seem to be struggling with this. Consider removing from the work plan Additional process work on NZ/IZ deduplication: RM may be working on this more Current language is a bit vague Potential issues: coverage dates if a resource is activated in more than one place possible to purchase eDDA title that’s already owned by CDL any others? Need page to document use cases CDL/campus e-resource workflow: CDL working on it reporting/analytics some covered by project team ongoing sharing in ERES Scoping IP ranges gather status at each campus? engage Discovery - probably delegate Perpetual access create a policy page about the mechanics between IZ and NZ and how portfolios show coverage (IZ trumps NZ) “Best Practice” for recording IZ perpetual access need to flesh this out/break down into components - long term v short term goals consortially. What do we need to know in this area? Space for discussing current campus practices/workflows E-Resources troubleshooting communication Is Slack working? Need another avenue? Where are we at with multi-series e-collection records? SCP/CDL seems to be doing alright in determining which collections to activate for Primo; this issue may come up again when POLs are attached to collections Sharing licensing information: determined that a database of licenses is not realistic, however we may clear sharing licenses with campus council as a CA Public Records Act request		@Paula Pascual Check with Sherry/CDL about multi-series e-collection level records and sharing of license info @Sherry Lochhaas to take back to the group to discuss further. Team to review priorities and review next week. @Michelle Polchow to send out survey on priorities.
7	Items of Concern Single-sign On (shibboleth) (Jason) new topic for 1/26/2023	Information Sharing	10	All		Add to work plan	@Michelle Polchow to move to next week’s agenda.
8	Wrap Up	Review actions and decisions	3 min
9	Parking Lot	Capture important topics for future discussion:
10		Total	60/60