2023-03-09 Meeting notes

Attendees

Jharina Pascual, (acting vice-chair) UCI
Sarah Sheets, UCM
Kevin Balster, UCLA
Michelle Polchow, Chair, UCD
Natalee Bell, UCSB
Jason Dezember, UCB
Sarah Lindsey, UCSC (substituting for Tamara)
Judy Keys, UCSD
Carla Arbagey, UCR

Not in attendance:

Katie Keyser, UCSF
Sherry Lochhaas, CDL
Tamara Pilko, Vice Chair, UCSC (on leave)

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Record: Michelle Announcements	Share announcements	5 min		Note taker: Kevin Timekeeper: Sarah Lindsey Attending ELUNA: Carla Jharina ER&L review Q for CDL: do they have all e-resource troubleshooting tools: DARA, CZ updates, and e-resources activation task list? CDL’s new Acq Coordinator started - Laura Fouladi
2	CDLNZ-TF	Updates	5 min	@Sherry Lochhaas	CDLNZ-PT Quarterly Update: February 2023
3	Helpline Update	Updates	5 min	@Sherry Lochhaas	migration happening mid-March. more details TBD
4	ACQ & ERES	Agenda ideas for 3/16	10 min	@Michelle Polchow	Propose discussing methods for front-file record keeping and management Other topics from last week: General discussion on dissolution of CDLNZ TF Leverage SILS structure to push decisions up that have stalled Maintenance & record keeping Transformative agreements Elsevier - reinstated access Meeting discussion: Any areas of duplicating work between ERES & ACQ? Is there anything that SILS groups could do to lay the groundwork for future work in the NZ? Ways to help CDL that would require NZ permissions? Ways for ERES to become more like SCP, where campuses sometimes help with cataloging, and SCP handles distribution
5	Round-table	Discussion	20 min		Local E-resources practices chat/clearing house Issues with missing content? UCI - reports of these issues have definitely slowed down Need to get more data on what’s in CDL’s IZ? UCR - going live on Rialto soon, test orders going out next week. Still will be using Gobi too. UCSB - ProQuest visited. sounds like eventually Clarivate and Proquest products will be on same platform also looking at http://ancestry.com and AVON UCD: reclassifying an employee, but encountering permission problems in Alma Issues with needed technical expertise working with e-resources, and whether anything can actually be “rote” work, or if everything would require having a higher classification: LA4 vs. LP4 Also possible to reclass as info systems analyst if applicable UCD: proposal for discussion with DOC, to take to CoUL, to press the scale of CDL’s managed collections, and highlight CDL’s staffing struggles.
6	Work Plan	Discussion	20 min		https://uc-sils.atlassian.net/wiki/pages/createpage.action?spaceKey=ER&title=Journal%20title%20transfers%20DRAFT&linkCreation=true&fromPageId=2115829761
7	Work Plan prioritization	Compare/contrast how Title Transfers and Perpetual Access (or Post-cancellation access) have similar and differing workflow needs	5 min		Perpetual rights and entitlement functionality in Alma DRAFT PPT orientation to broad topics within this deliverable Language: Be clear when discussing perpetual access vs post-cancellation access (often used interchangeably) Data used for business decisions like cancelling print subscriptions or retaining old print copies, or negotiation/pricing decisions Exercise: asking ourselves a few questions: How many titles do we have, and how many are securely backed up by 3rd party preservation? How many staff do we have dedicated to e-resources/serials? Question of open access impact & secure open access archiving. Article - Open access is not forever. local discussion: View of perpetual access as either post-cancellation access vs. long-term preservation bigger questions are interesting, but scope of this group is Alma, so issues around long-term preservation might be outside scope. Still need guidance on best practices for recording post-cancellation access in Alma articles from Sunshine Carter include instructions for recording in Alma Also: Post Cancellation Access Collections to Improve ER Troubleshooting and Collection Development Issues with title changes/other metadata issues that make it more difficult to make decisions Staffing issues make it more difficult to do the initial work for recording data, in order to facilitate business decisions later on https://uc-sils.atlassian.net/wiki/pages/createpage.action?spaceKey=ER&title=Journal%20title%20transfers%20DRAFT&linkCreation=true&fromPageId=2115829761 Local E-resources practices chat/clearing house - as needed
8	Items of Concern	Information Sharing	2 min	All	Joint Meeting: March 16, 2023 10:00-11:00 Might be asked to join Acq meeting in April, they meet Monday afternoons ERES Steering Cmte meet 3/23, so no full team meeting until 3/30
9	Wrap Up	Review actions and decisions	3 min
10	Parking Lot	Capture important topics for future discussion:
11		Total	60/60