2023-01-12 Meeting notes

Attendees

Jharina Pascual, UCI
Natalee Bell, UCSB
Judy Keys, UCSD
Sarah Sheets, UCM
Tamara Pilko, Vice Chair, UCSC
Jason Dezember, UCB
Katie Keyser, UCSF
Kevin Balster, UCLA
Carla Arbagey, UCR

Not in attendance:

Michelle Polchow, Chair, UCD
Sherry Lochhaas, CDL

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Record: Tamara Announcements	Share announcements	5 min		Notetaker: @Kevin Balster Time Keeper: @Natalee Bell Actions: @Jason Dezember Tamara on leave starting in February.
2	CDLNZ-TF	Updates	5 min	@Tamara Pilko	Investigating Order button presence on NZ resources Working with ExL on inconsistent display. Might have something to do with “Available for” groups Will report back once underlying issues are identified Making progress on Analytics and will have updates in next month
3	SWOT for ERES strengths weaknesses opportunities threats	Planning	20	@Paula Pascual	Agreement on needing to go over work plan again, and whether it still reflects campus priorities Need to prioritize things on the plan asking for feedback - are the things that are high priority for campuses, or need attention, reflected on the work plan? Multi-series e-collection level records: CDL working on this? Need to follow up on status Sharing of e-resource licensing info across UC: still high priority for UCI original recommendation is for CDL to host listserv. Need to follow up on status Shared decisions around the CZ: No campuses seem to be struggling with this. Consider removing from the work plan Additional process work on NZ/IZ deduplication: RM may be working on this more Current language is a bit vague Potential issues: coverage dates if a resource is activated in more than one place possible to purchase eDDA title that’s already owned by CDL any others? Need page to document use cases CDL/campus e-resource workflow: CDL working on it to start with reporting/analytics next time		Check with Sherry/CDL about multi-series e-collection level records and sharing of license info
4	Items of Concern CZ Collection Updates (Judy) Responsible Use of ER policies/statements for campuses (Natalee)	Information Sharing	20	All	Q from Judy: Do any of you make updates to community managed collections (Free E-Journals, Miscellaneous E-Journals) in the CZ? We can see how to delete a portfolio, but how would you do a link update? consensus seems to be to use normal process of submitting update request ticket to ExL Any prominent language used to tell patrons what acceptable usage of e-resources entails? UCI: https://www.lib.uci.edu/conditions-use-and-licensing-restrictions-electronic-resources UCLA/UCB generally relies on following up on breach notices by contacting user o.k. keeping current approach given nuances, or recommend having discussion about consortial language? current approach seems o.k.
5	Wrap Up	Review actions and decisions	5 min
6	Parking Lot	Capture important topics for future discussion:
7		Total	60/60