2022-05-05 Meeting notes

Attendees

Carla Arbagey, UCR
Tamara Pilko, Vice Chair, UCSC
Kevin Balster, UCLA
Judy Keys, UCSD
Sherry Lochhaas, CDL
Lisa Mackinder, CDL (transition with Sherry)
Natalee Bell, UCSB
Jharina Pascual, UCI
Michelle Polchow, Chair, UCD
Katie Keyser, UCSF
Sarah Sheets, UCM
Jason Dezember, UCB

Not in attendance:

Meeting documents:
Meeting Recording (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Record: Michelle Announcements		5 min		Notetaker: Sarah Time Keeper: Carla Actions: Jason	Lisa Mackinder stepping off group. Sherry Lochhaas to update her regularly.
2	Documentation Hub	Educate committee on new SILS functionality/practice in Confluence	5 min	@Michelle Polchow	SILS Service Documentation Hub
3	ACQ/ERES License Terms Display-	Update group on license terms testing display decisions, next steps	5 min	@Tamara Pilko @Sherry Lochhaas	Licensing Session folder - List of UCD’s terms that display in Alma (56 terms) and Primo (11 terms). Recording Next steps: ERES and ACQ leadership will consult with CDL about what decisions need input from the group. Then schedule follow up group meeting	Tamara & Sherry are working on recommendations for the licensing terms meeting. Necessary to change settings in two tables to display properly.	@Tamara Pilko send out Doodle poll for License meeting to take place in next 2 weeks
4	930/973 Fields for e-collection name	Review feedback from RM and DISC subteams. Use input to finalize decision page. Example Analytics Report to show all portfolios in a collection: Community>Institutions>UC Santa Cruz>Example reports>TP List Portfolios Tool	5 min	@Tamara Pilko @Paula Pascual	Update on where SILS policy/practice will be stored/accessed	Focus our decision page on how eresouces collections are used	@Paula Pascual to use input from groups to finalize decision page. @Michelle Polchow apply tag so page will be in “current” rollup
5	GOBI/973 Question	GOBI 973 share local approaches to gain insight into best practice	10 min	@Michelle Polchow @Natalee Bell	Gobi can provide records by publisher on their FTP site. Use the import profiles to have record sets go into specific eresource collections. Lots of testing required.	Might get a group together of folks working on importing Gobi orders/portfolios to support each other	@Michelle Polchow organize meeting for interested in GOBI/API
6	Purchasing updated content to current portfolio	Discussion to gain insight into best practice	10 min	@Michelle Polchow @Natalee Bell	Alma Manual POL UCSC upgrading access		@Tamara Pilko share UCSC upgrade ebook access procedure @Michelle resend policy Google Drive??
7	Alma Analytics	Knowledge sharing, temperature taking	5 min (as time allows)	@Michelle Polchow	The ERES Work Plan contains several items re: “Reporting/Analytics” Interest in building report together? Possible candidate is UCOP reports Support for SILS-Analytics “support group” Building Resources: California ELUNA Regional Users Group (Slack) Identify presenters to come share their processes? ELUNA Conference -https://el-una.org/meetings/eluna-2022-annual-meeting/ Must register. May 16, 11:25-12:30 - Session 1: A new user interface will be integrated in Alma in the coming months Session 2: Analytics Interest Working Group -ELUNA standing group
8	Wrap Up	Review actions and decisions	5 min
9	Parking Lot	Capture important topics for future discussion: Discuss status for CDL converting campus reports using “E-Collection ID” rather than 930? Ex: CDL Tracking SCP Monthly Updates Sandbox access to NZ by a couple of ERES members for campuses to facilitate understanding/testing for our deliverables ERES Work Plan - Continue to gain familiarity with work plan deliverables
10		Total	60/60