2023-02-23 Meeting notes

Record: Michelle

Announcements

Share announcements

Housekeeping: Looking for quarterly volunteers for Notetaker & Timekeeper

5 min

Notetaker: Kevin
Timekeeper: Sarah Lindsey
Actions:

CDLNZ-TF

Updates

5 min

@Sherry Lochhaas

• Order button issue - ticket in with Ex Libris, contact Gem who is the owner of the ticket

  • still up in the air. doing more specific test scenarios. possibly identified a pattern, but haven’t gotten back to ExL

  • recommend not hanging order off of NZ record for now

• added member: Lisa Wong (UCSC) to help with Analytics

Helpline Update

Updates

5 min

@Sherry Lochhaas

• migration happening mid-March. more details TBD

• Helpline triaging staff don’t work in Alma, so most tickets get sent to CDL Acq’s ticketing system. Both teams work closely together.

Work Plan prioritization

Review survey responses

https://docs.google.com/forms/d/1KVHVZ3mxeTQJhAAhLarkxvRAXtD25uC8u15KjDdnE54/edit#responses

https://docs.google.com/spreadsheets/d/1-pmEWP6nDYfALVzlhWZH_D25lyia2WfQKdbsmhA29cg/edit?usp=sharing

• perpetual access had clear highest ranking

  • Michelle creating decision template page: decision page

  • Issues:

    • title transfers - how to handle cases where original publisher doesn’t retain issues?

      • CDL manages title transfers, but not necessarily publicizing transfers for campuses

      • not a clean process, gets very complicated

      • cases where new publisher can’t/won’t honor perpetual access terms for old publisher

      • interest in having title transfers as a separate decision page?

      • Alma has perpetual access field in portfolios

    • CDL: what happens if single campus leaves package, but other campuses stay?

    • need to differentiate between post-cancellation access vs. digital archiving (Portico, etc.)

• mixed bag for next few topics, depending on whether counting just “high” or “high and medium” ranking

• Scoping IP (inherited from Phase 4):

  • maybe just have something highlighting the setting, rather than determining recommendations/best practices?

  • consensus to remove it from work plan

• OK to put SSO discussion on hold, initially triggered by Economist moving solely to SSO, but they sent reassurance that IP authentication will be supported for rest of the year.

Items of Concern

Information Sharing

10 min

All

• Michelle working on joint meeting with Acq group

Wrap Up

Review actions and decisions

3 min

Parking Lot

Capture important topics for future discussion:

60/60