2023-02-23 Meeting notes

Attendees

Jharina Pascual, (acting vice-chair) UCI
Sarah Sheets, UCM
Katie Keyser, UCSF
Kevin Balster, UCLA
Sherry Lochhaas, CDL
Michelle Polchow, Chair, UCD
Natalee Bell, UCSB
Jason Dezember, UCB
Sarah Lindsey, UCSC (substituting for Tamara)
Judy Keys, UCSD

Not in attendance:

Carla Arbagey, UCR
Tamara Pilko, Vice Chair, UCSC (on leave)

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Record: Michelle Announcements	Share announcements Housekeeping: Looking for quarterly volunteers for Notetaker & Timekeeper	5 min		Notetaker: Kevin Timekeeper: Sarah Lindsey Actions:
2	CDLNZ-TF	Updates	5 min	@Sherry Lochhaas	Order button issue - ticket in with Ex Libris, contact Gem who is the owner of the ticket still up in the air. doing more specific test scenarios. possibly identified a pattern, but haven’t gotten back to ExL recommend not hanging order off of NZ record for now added member: Lisa Wong (UCSC) to help with Analytics
3	Helpline Update	Updates	5 min	@Sherry Lochhaas	migration happening mid-March. more details TBD Helpline triaging staff don’t work in Alma, so most tickets get sent to CDL Acq’s ticketing system. Both teams work closely together.
4	Work Plan prioritization	Review survey responses			https://docs.google.com/forms/d/1KVHVZ3mxeTQJhAAhLarkxvRAXtD25uC8u15KjDdnE54/edit#responses https://docs.google.com/spreadsheets/d/1-pmEWP6nDYfALVzlhWZH_D25lyia2WfQKdbsmhA29cg/edit?usp=sharing perpetual access had clear highest ranking Michelle creating decision template page: decision page Issues: title transfers - how to handle cases where original publisher doesn’t retain issues? CDL manages title transfers, but not necessarily publicizing transfers for campuses not a clean process, gets very complicated cases where new publisher can’t/won’t honor perpetual access terms for old publisher interest in having title transfers as a separate decision page? Alma has perpetual access field in portfolios CDL: what happens if single campus leaves package, but other campuses stay? need to differentiate between post-cancellation access vs. digital archiving (Portico, etc.) mixed bag for next few topics, depending on whether counting just “high” or “high and medium” ranking Scoping IP (inherited from Phase 4): maybe just have something highlighting the setting, rather than determining recommendations/best practices? consensus to remove it from work plan OK to put SSO discussion on hold, initially triggered by Economist moving solely to SSO, but they sent reassurance that IP authentication will be supported for rest of the year.
5	Items of Concern	Information Sharing	10 min	All	Michelle working on joint meeting with Acq group
6	Wrap Up	Review actions and decisions	3 min
7	Parking Lot	Capture important topics for future discussion:
8		Total	60/60