2022-07-07 Meeting notes

Attendees

Carla Arbagey, UCR
Sherry Lochhaas, CDL
Sarah Sheets, UCM
Jharina Pascual, UCI
Judy Keys, UCSD
Jason Dezember, UCB
Natalee Bell, UCSB
Katie Keyser, UCSF
Kevin Balster, UCLA
Tamara Pilko, Vice Chair, UCSC

Not in attendance:

Michelle Polchow, Chair, UCD

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Record: Tamara Announcements		5 min		Notetaker: @Kevin Balster Time Keeper: @Jason Dezember Actions: @Carla Arbagey
2	CDLNZ-PT Needs Assessment	Provide overview of “Summary of Needs” tab, gather feedback	30 min	@Tamara Pilko @Sherry Lochhaas	Feedback requested by July 22 7/7 review CDL needs; 7/14 review Campus needs; 7/21 compile all feedback Needs Assessment Summary (spreadsheet, view only) Focusing on CDL audience items at the moment. Line 9 (vendor file): Accumulation of all vendor information Change wording to “combined vendor file”? In order to share information tied to NZ vendors, CDL might need to share those vendors to IZ - but wouldn’t have expectation that campuses would need to use them. Line 10 (recharge/deposits): Might be difficult to manage regular recharge process while simultaneously experimenting with running the process in Alma. High priority for CDL, but also probably one of the most difficult May be worth finding alternatives to Alma if it doesn’t provide enough benefit Line 11 (paying invoices): Lines 11 & 12 closely interrelated with other lines, but this has a distinct need since CDL still needs to record invoice payments to outside vendors Line 12 (track campus cost share): May be able to tackle this one in a later phase Right now PDF pay documents are being archived by CDL Line 13 (track order & renewals w/inventory link): no comments Line 14 (manage & store licenses): no comments Line 15 (manage all inventory): Can CDL determine their needs and communicate that to campuses. This would help with determining local policies. If CDL manages NZ-specific collections, they can then help inform how campuses can manage IZ collections to harmonize practices Project should result in CDL documentation that could be used by campuses Part of a broader set of issues that could benefit from discussion between CDL and campuses to determine best practices		All - continue to review the Needs Assessment spreadsheet
3	Round Robins	Information sharing	20 min	All
4	Wrap Up	Review actions and decisions	5 min
5	Parking Lot	Capture important topics for future discussion:
6		Total	60/60