2023-05-04 Meeting notes

Attendees

Jharina Pascual, (acting vice-chair) UCI
Michelle Polchow, Chair, UCD
Sherry Lochhaas, CDL
Natalee Bell, UCSB
Kevin Balster, UCLA
Jason Dezember, UCB
Sarah Lindsey, UCSC (substituting for Tamara)
Judy Keys, UCSD
Carla Arbagey, UCR
Sarah Sheets, UCM

Not in attendance:

Katie Keyser, UCSF
Tamara Pilko, Vice Chair, UCSC (on leave)

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Record: Michelle Announcements: ExL releasing sizable list of enhancement May 7. Sandbox release was 4/24 (schedule): https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2023/April_2023/May_2023_Release_Highlights	Share announcements	5 min		Note taker: Kevin Timekeeper: Sarah Sheets May 7 ExL enhancements No mtg May 11 UCLA getting new e-resource staff person, beginning 5/22
2	Sharing of E-Resources Licensing Information Across UC Decision Page	Goals in escalation Edited Decision Summary CDL feedback	10 min		CA: OA group is seeing lots of decisions needed from groups that don’t really exist. Potentially need other groups, but everybody is already overstretched, so not sure how to address SL (CDL): reminder on scope of legal issue: campuses sharing unredacted licenses with each other. Are campuses independent or parts of a whole (UC Regents)? Can we do it informally, or have to go through Counsel. SL (CDL): Notify CDL when more changes are made, so staff can review before sending to OT. May need to separate questions of licensing within Alma vs. licensing in general Need to include technical limitations of Alma, to indicate that this isn’t a SILS issue. SL (CDL): Add some clarification as to why this isn’t an ERES issue to solve. Jharina to take first pass incorporating discussion from today @Paula Pascual to revisit/reword and send out for another review
3	Local E-resources practices chat/clearing house https://uc-sils.atlassian.net/l/cp/EDXa1bRs	Best practices for CZ updates (Natalee) [see new releases] Local management of Title Transfers (Michelle)	40 min		Previous notes in deliverable MP: Possible next deliverable - e-resource troubleshooting communication JK: Phase 4 had lively Slack channel, but got deleted during transition to Phase 5. There’s a SILS Community Slack, but doesn’t have e-resource channel, so possible path forward. Wouldn’t be responsibility of ERES to answering questions, just a space to ask questions of other colleagues. CA: Possible to have a moderator, in case questions need further investigation, escalation MP: Will bring up at All Chairs SL (CDL): Need permission to create a channel on Community Slack? SL (SC): Not sure if necessary, but probably good practice to inform ROUND ROBIN JK: nothing stands out right now SS: amorphous blob - nothing stands out right now JD: nothing major pressing. For deliverable for sharing e-resource practices/issues (email, Slack, etc.), would be good to have an official venue to document issues as they arise rather than having to remember to bring up at meetings SL (SC): for Slack channel, good practice if people add what department they work in, to provide some context for their perspective/expertise good for channel to be joint acq/eres forum KB: minor issue with some ProQuest historical papers being listed twice. Not in Merced UCR has a few MP: Davis lost access to some titles due to title transfers (example - journal of nutrition). Proactively monitoring transfers, and setting up local subs for high use titles - to be reevaluated later
4	Wrap Up	Review actions and decisions	10 min		Next meeting May 4
5	Parking Lot	Capture important topics for future discussion:			MP will update multi-collection decision page JP will update licensing decision page		@Paula Pascual to update licensing page @Michelle Polchow to update multi-collection decision page
6		Total	60/60