2023-06-15 Meeting notes

Record: Michelle

Announcements:

Alma enhancement final voting has started
vote is June 24

Share announcements

5 min

Note taker: Kevin
Timekeeper: Sarah Sheets

• NERS final voting round in progress. Anything stand out?

  • ability to schedule manual jobs

  • some other jobs, but have high complexity, so unsure whether to expend votes

CDL announcements

NZ Task Force or other activities

10 min

@Sherry Lochhaas

• continuing to work on order records

• JK: any update on CDL recharges?

  • SL (CDL) just got April and May. Will definitely be another before the end of the year. Will check on timeline for June reports. may be a 5th quarter report

UCOP Update

DDA and update to FY23 survey

10 min

@Sarah Sheets

• annual statistics group looking at DDA. some campuses prefer to count DDA, but some don’t. At the moment, prototype will have total count, with separate column for DDA, but still working on it.

• ILL data will remain under purview of campuses. same with Spec. Coll.

• MP: will streaming media DDA be counted? Is anybody using Alma software specifically designed for managing DDA?

  • UCSC, UCM are using for some collections. Found to be a huge time saver

• SL (CDL): be aware that CDL has several purchased collections with “DDA” in the title. Also be aware that if we’re excluding unpurchased titles, then we do have collections that don’t have perpetual access, not just DDA.

• SL (SC): it would be great if UCOP could be empowered to just tell us what to count. what happens if each campus takes a different approach for counting or not counting DDA? How does it affect numbers compared to other campuses?

  • SS: Trying to nudge UCOP in certain directions

  • SS: looks like it’s coming from the top-down, so campuses won’t independently be reporting numbers.

    • MP: concerns with how numbers are calculated. need to make sure campuses are able to verify numbers.

    • SL (SC): group has been in close touch with campuses to make sure they can generate accurate counts, tailored to each campus

• SS: prototype looks nothing like previous versions.

ERES Deliverables update

Multi-part e-collections decision sent to All-Chairs for preparation to review at June 20 meeting

Sharing of E-Resources Licensing across UC

• MP: group called CDL licensing liaisons, but not a policy or process group.

• Looks like not an established group, just a list of people who handle licensing at each campus

• CA: worth it to see if the desire for the licensing solution is still wanted?

  • JP: tried to address some philosophical questions in decision doc about needs/benefits for some licensing cooperation & coordination.

  • SL (CDL): CDL will have more capacity once licensing position is filled

CRL community zone activation for member campuses

RMFG had a recommendation from phase 4

Phase 4 Recommendation - communication & follow-up

10 min

@Kevin Balster

• CRL Catalog

• CRL Monographs

• CRL Newspapers

• CRL Open Access Monographs

• CRL Open Access Newspapers

• CRL Open Access Serials

• CRL Serials
  
  After some review, I think there’s the following breakdown of resources in the various CRL CZ collections: 

1. CRL Monographs/Newspapers/Serials (both OA and non-OA): These collections seem to contain titles that have been digitized and are available for CRL members (or everybody for the OA collections). These all contain portfolios, but aren’t indexed in the CDI.

2. CRL Catalog: This looks to be just for titles that haven’t been digitized, so are available for members to ILL. This collection only has two portfolios, but has millions(?) of titles indexed in the CDI. 

Prior to the migration RMFG had a recommendation to potentially activate the CRL Catalog collection in order to recreate the discovery environment we had for CRL resources in Melvyl. Consulted with UCLA RMCMOS rep, Hermine Vermeij, and we agreed that while this originally started as a RMFG decision, since it was dealing with CZ collections, it seemed like a question for ERES.

• @Michelle Polchow will check ELUNA archives to see if this has been addressed elsewhere.

• If that doesn’t help, @Kevin Balster will post question to ALMA list

• Update: nothing in ELUNA archive.

• @Kevin Balster will ask on ALMA list

Future deliverables

https://uc-sils.atlassian.net/wiki/spaces/ER/pages/2161279063

Deliverable -

• knowledge sharing stage

20 min

@Carla Arbagey

@Sarah Lindsey

• CA: not looking good between OpenAthens and campus IT folks

• SL (SC): working on proposal. excited to potentially get rid of EZproxy and VPN

• MP: library IT has worked with campus IT on dozens of Shibboleth integrations. Oxford migration in July last year broke their SSO, and couldn’t get any traction from campus IT until recently.

• SL (SC): Ebsco claims that they become the intermediary for setting up SSO

Wrap Up

Summer Calendar -

Review actions and decisions

Decision regarding continued weekly meetings/ bi-weekly

No meeting - week of 7/6

10 min

• No meeting first week of July

•  

Parking Lot

Capture important topics for future discussion:

60/60