2022-03-10 Meeting notes

Attendees

Michelle Polchow, Chair, UCD
Carla Arbagey, UCR
Tamara Pilko, Vice Chair, UCSC
Kevin Balster, UCLA
Jharina Pascual, UCI
Judy Keys, UCSD
Natalee Bell, UCSB
Lisa Mackinder, CDL
Sherry Lochhaas (former UCB/future CDL)
Jason Dezember, UCB

Not in attendance:

Katie Keyser, UCSF
Sarah Sheets, UCM

Meeting documents:
Meeting Recording (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Quick Announcements	Update on Ex Libris trainings following experiential use of system Work plan review - homework			Notetaker: Jharina Time Keeper: Lisa Actions: Sherry ERES Work Plan Acquisitions Phase 4 hand-offs AEFG Handoff Documents ExL training issue being investigated by @Michelle Polchow		@Michelle Polchow future Ex Libris campus site visit post-go-live All: Review the ERES Work Plan @Michelle Polchow Will review the AEFG Handoff Docs ERES (@Tamara Pilko @Jason Dezember @Katie Keyser @Kevin Balster @Michelle Polchow @Natalee Bell @Paula Pascual @Sherry Lochhaas) review for Mar 17, 2022 discussion
2	Team Charter	Review Part III - expectations for working together	20 min	Carla Arbagey	Team Charter Document (Confluence) @Carla Arbagey reviewed and cleaned up Team Charter. Discussion on making sure to use Sandbox to test any changes to workflows.	Work on Team Charter, Expectations and Work Plan @Carla Arbagey to review	@Carla Arbagey to review Part III of Charter Doc @Michelle Polchow will follow up with all-chairs' group regarding membership and voting
3	930/973 Fields for e-collection name	930/973 field - individual campuses to discontinue practice? what questions would individual campuses have if this occurred? what concerns would prevent discontinuation at this time?	20		930/973 Decision Page Training Documentation Hub Phase 4 Note: Some use it, some do not. Campuses could use it locally if need be for 973.	Put to vote: we are okay with campuses continue using locally. SCP may continue to use 930/973 for internal management	@Michelle Polchow will create decision page for 930/973 practice @Paula Pascual will edit the decision page for 930/973 practice @Michelle Polchow will touch base with Discovery and Resource Management groups about this doc
4	Report on CDL Vendor/License/Acquisitions framework in support of local members processing new NZ acquisitions	Update E-Resources Subteam	15 min	@Michelle Polchow @Lisa Mackinder @Tamara Pilko	Update on 3/10/2022 meeting with Ex Libris concerning License Agreement functionality in Alma Ex Libris recorded meeting _ 3/10/2022 ExL will examine current Alma License functionality to address CDL acquisitions and financial processes Currently, Alma does not have the functionality to meet CDL needs but there is possibility for future enhancements Current workaround allowing IZs to attach POLs to CDL ecollections does not incorporate license sharing at consortium level, which is where cost sharing metadata is generated
5	Wrap Up	Review actions and decisions	5 min		Confluence will generate a personal task list if a user is tagged using @
6	Parking Lot	Capture important topics for future discussion
7		Total	x/x