| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Record: Michelle
Announcements | Share announcements Housekeeping: Looking for quarterly volunteers for Notetaker & Timekeeper | 5 min | | Notetaker: Judy Keys Kevin Time Keeper: Kevin Balster Timekeeper: Sarah Lindsey
Actions: Natalee Bell For access issues related to renewals, continue to use CDL Helpline; forward any vendor e-mails regarding renewals to Sherry | Steering committee to determine how to rotate notetaker/time keeper/action duties - within committee or exclude committee. | | | | |
2 | CDLNZ-TF | UpdatesShould Order Button ticket go to Operational Team for ExL monthly mtg? | 5 min | Sherry Lochhaas | | | | |
3 | Helpline Update | Updates | 5 min | Sherry Lochhaas | Email sent out this week | Send questions to Sherry | - Michelle Polchow to debate survey on what systems each campus uses to track tickets.
| 4 | Discovery Work plan - CDI Limit by Availability | Comments - ERES consider all possible settings? https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/040Resource_Management/080Configuring_Resource_Management | 10 min | Michelle Polchow | CDI Limit by Availability [Phase 4 delegated] Keep Easy Active setting in mind when troubleshooting Local settings can be changed / be aware of these settings when we are troubleshooting as a group Need to make sure librarians & public service staff understand the implications of these options (and are made aware of any changes)
| 5 | Idea Exchange - All-Chairs needs input from all Subteams “Ability to run Analytics reports on Alma Configuration settings” | Review UCSC suggested recommendations - agree or modify our vote based on these suggestions UCSC has submitted recommendations | 15 min | Michelle Polchow | https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/050Administration/050Configuring_General_Alma_Functions/210Alma_Code_Table_Reference How should we vote on this item? Which group would benefit the most - fulfillment, acquisitions, etc.? License settings would be useful for our group Discussion o the UCSC recommendations list: advocating for licensing terms, related records, online services order
| Our group voted to support licensing terms, related records, online services order | ERES (Michelle Polchow Jason Dezember Judy Keys Katie Keyser Kevin Balster Natalee Bell Paula Pascual Sherry Lochhaas Tamara Pilko) | 6 | Feedback for OARM-PT | Request comment on defining OA - reminder to read for discussion at next meeting | Background: Open Access Resource Management Task Force in their Phase 2 Report Current definition: https://cdlib.org/services/collections/licensed/policy/open-access-resources-at-the-uc-libraries/ Requesting feedback on our draft document here The following questions may help guide your feedback: Does the definition of OA generally align with UC Libraries’ understanding/expectations of what might be labeled as OA in UCLS? Do the definition and evaluation criteria allow for inclusion of too much content, or are they prohibitive? Is there any other feedback you would like to share about this draft document?
| 7 | migration happening mid-March. more details TBD Helpline triaging staff don’t work in Alma, so most tickets get sent to CDL Acq’s ticketing system. Both teams work closely together.
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4 | Work Plan prioritization | Review survey responses | | | - Paula Pascual Check with Sherry/CDL about multi-series e-collection level records and sharing of license info
- Sherry Lochhaas to take back to the group to discuss further.
- Team to review priorities and review next week.
- Michelle Polchow to send out survey on priorities.
9 | Items of Concern | Information Sharing | 10 | All | | | 10https://docs.google.com/forms/d/1KVHVZ3mxeTQJhAAhLarkxvRAXtD25uC8u15KjDdnE54/edit#responses Top priorities include: perpetual rights tracking, authentication/authorization protocols, space to discuss local e-resource practices, multi-series electronic collection level request Sharing of e-resource licensing information across campuses was the least priority
| 8 | Workplan Items Prioritization SWOT for ERES strengths weaknesses opportunities threats
| Notes left here from prior meetings Planning + Prioritization | 15 | Paula Pascual | Ongoing notes: | | https://docs.google.com/spreadsheets/d/1-pmEWP6nDYfALVzlhWZH_D25lyia2WfQKdbsmhA29cg/edit?usp=sharing perpetual access had clear highest ranking mixed bag for next few topics, depending on whether counting just “high” or “high and medium” ranking Scoping IP (inherited from Phase 4): maybe just have something highlighting the setting, rather than determining recommendations/best practices? consensus to remove it from work plan
OK to put SSO discussion on hold, initially triggered by Economist moving solely to SSO, but they sent reassurance that IP authentication will be supported for rest of the year.
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5 | Items of Concern | Information Sharing | 10 min | All | | | | |
6 | Wrap Up | Review actions and decisions | 3 min | | | | | |
117 | Parking Lot | Capture important topics for future discussion: | | |
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128 | | Total | 60/60 | | | | | |