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Attendees

  • Jharina Pascual, Vice-Chair, UCI

  • Michelle Polchow, UCD

  • Sherry Lochhaas, CDL

  • Natalee Bell, UCSB

  • Jeremy Whitt, UCLA

  • Jason Dezember, UCB

  • Carla Arbagey, UCR

  • Sarah Sheets, UCM

  • Katie Keyser, UCSF

  • Judy Keys, UCSD

  • Tamara Pilko, Chair, UCSC

Not in attendance:

  • Katie Keyser, UCSF

  • Judy Keys, UCSD

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

467810

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Record: Tamara

Welcome!

Announcements:


Share announcements

5 min

Tamara Pilko

Note taker/Actions: Paula Pascual
Timekeeper: Natalee Bell

2

New Leadership & Steering Committee

Introduce Chair & Vice Chair

Recruit steering committee members and set responsibilities

5 min

Tamara Pilko Paula Pascual

Steering cmte recruits:

Sherry Lochhaas
other volunteers?

3

SILS Member Roster

Update information

1 min

All

4

Meeting Format (Time/Day/Frequency)

Set expectations, agree on meeting format

10 min

Tamara Pilko

Proposal:

  • Thursdays 10-11am

  • Jharina will serve as default Note taker for meetings

  • Biweekly “official” meeting with agenda

  • Biweekly open troubleshooting session (first 30 min) with administrative time (last 30 min)

  • Bimonthly or quarterly joint meetings with Acquisitions Subteam (first one in Sept)

    • FOR EX: perpetual access

  • Need new date/time

  • Rotating timekeeper needed

  • Meet every week, but troubleshooting week would be optional

  •  Tamara Pilko will create 2 sets of invites for official meeting vs troubleshooting meeting
  •  Tamara Pilko will send out a poll for a different day/time

5

Review Team Charge (p.17-18)

Shared Understanding of our group’s purpose

5 min

All

56

Update Team Charter

Update our Objective, Roles and Expectations for Working Together as needed

10 min

All

  • Make use of collaborative opportunities for major decision-making

  • Revisit fist of five principles

  • Dearth of regular communication

  • More regular town halls?

7

Assess Work Plan

Project management strategy

5 min

Tamara Pilko

Proposal:

Steering Committee will review the Confluence page and report back to group

  • Multi-part ecollections discussion postponed to next All-Chairs meeting

8

Discuss CDLNZ-PT Final Report

Compile any feedback OR Formally accept the report using Fist of Five

15 min

All

  • CDL is currently working with a consultant

Report formally accepted.

9

Wrap Up + Action Items

Review action items and next steps

5 min

Paula Pascual

910

Parking Lot

Capture important topics for future discussion:

  • Should we consolidate with Acq subteam? would decrease friction and needless structure, as well as account for absence of and/or double appointments for members

  • Should we highlight money involved in the SILS Alma implementation and decision making re electronic collections?

11

Total

60/60