Date
11-12
Zoom: https://UCOP.zoom.us/j/8162428159
Attendees
Christine Barone (Unlicensed) , Co-chair
Lena Zentall (Unlicensed) , Co-chair
Not Attending
Not Attending
Future Agenda items
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | ||||||||||||||||||||||||||||||||||||||||||
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1 | Welcome & ice breaker | Get to know each other Ask me about….(an interest, recent event, area of expertise) OR If you weren’t doing your current job, what would you be doing? | 10 | All | 2 | Role of the PM | Awareness of the role as defined in the SG charge. Awareness of what PMs should be doing in the first month Answer any questions. PM role (from page 5 https://libraries.universityofcalifornia.edu/groups/files/sils/docs/SILS_phase4_GovernanceStructurePackage_Endorsed.pdf) Project managers Project managers are situated throughout the phase 4 cohort. While individual project manager responsibilities may vary depending on which group they are a member of and/or supporting, project managers will work with their groups to:
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| 3 | Confluence | Understand how PMs are using current templates:
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| 4 | Meeting scheduling | Awareness of current practice:
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| 5 | Listserv and cc’ing | Awareness of current practice
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| 6 | Other tools and practices | Awareness of facilitation tools and practices
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| 7 | Decision Log | Decide if PMs want to create a “Decision Log,” where all major decisions are listed. A Decision Log would include the following fields:
This would be a manually created and curated page for reference purposes. We found this approach useful for the Samvera Governing Board. | 10 | Bill | Lena mentioned there may be a macro available in Confluence Cloud that automatically rolls up decisions similar to Tasks. |
| 8 | Timeline | Understand how we are currently tracking the overall project timeline | 9 | RACI | Understand stakeholders for decisions and deliverables |
| 10Decision Log | Review latest version | 15 | All | Need a little more granularity in the decision log, but not too much - let it evolve naturally. |
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2 | Information Flows | Caitlin drafted a document on information flows to address types of decisions and how we make them.
| 30 | All | PMs reviewed Info flows table and flow chart; added some criteria to distinguish little fish from big fish and started to look at aligning with the decision-making process outlined in the SGTF charge package (pages 9-12). |
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3 | Determine how to review and use the results
Do the PM Leads want to do a premortem? | 3/17 24 meeting | 11(wait for Bill) | All | ||||||||||||||||||||||||||||||||||||||||||||
4 | Essential parts of the Charge (pre-read) | How can PMs support these practices?
Training or consulting with cohort groups that don’t have an assigned PM | 3/17 24 meeting | |||||||||||||||||||||||||||||||||||||||||||||
125 | Draft PM Team Charter | 3/17 meeting
24 meeting | ||||||||||||||||||||||||||||||||||||||||||||||
6 | Parking Lot |