| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
|---|
| 1 | Checkin/quick updates | | 010 | AllLena in consultation with Ben Alkaly will draft a process message to the cohort about what happens if they need to reduce their time. (WG 7/10 meeting) | | | - Adrian Petrisor to open a customer support ticket with Confluence on the failure of the decision rollups
|
| 2 | SILS Service Manager (recurring) | | 105 | Caitlin | Testing and assessment (IC, PPC, SSM, Com Leads) ILSDC is drafting a working document for what to look at when examining your data in the vanguard environment. Where does this fit into other’s test/assessment plans? Sep 3 is deadline for test plans since we get Alma on Sep 4. How do we encourage groups to coordinate? do groups repeat the same information? do we need to coordinate? Who is the audience? if it’s every group for themselves, it doesn’t need to be coordinated. If these test plans will be used by multiple groups/people, we may need some coordination to help (single document, consistent format) Test examples:
Reporting out on lessons learned in the vanguard by vanguard campuses AND FGs – what format might this report back take? Meeting for each group? One big meeting “fair”? Alma campuses should take a lead. Who is the audience? ICs to inform how they make changes to the test load - technical, specific, needs to be documented general cohort and staff - higher level overview
| - Caitlin Nelsonto pull together a small group of stakeholders to discuss testing and assessment plan
| 3 | | |
| 3 | Integrations and communicating outside the library | Do we (PMs & Com Leads) have a role in this work (identified during risk assessment) Integrations: Need a list of APIs from EL and get that information to campus; Reach out to IT/CIO to ensure our work is prioritized. Provide timelines and list of integrations; scope work with IT; assign a contact - the IC? Need 10-12 months notice to IT/CIOs; Alma uses a LOT of ports Need to stay on top of external-to-libraries communication and bringing them along (Campus IT, fiscal, registrar, etc.)
| 10 | Lena | Library IT directors have direct line of communication with CIOs at campuses. ICs communicate with their Library IT directors. Adrian has access to the listserv of Library IT directors who can then share it with their CIO. Campus central IT may not always be responsive. Shibboleth is the main integration campus IT will be involved in. Library IT > central campus IT > CIO runs central campus IT. Create an overview message that gives the timeline for when integrations will happen (what are the critical info. people need to know in advance) Ask for Todd Grappone’s advice on how to communicate out: ICs, local campus groups, Library IT listserv?
| | - Lena Zentall (Unlicensed) to email and ask ICs what work has already been done in communicating project timeline to campus IT for integration work.
- Lena Zentall (Unlicensed) to ask for Todd Grappone’s advice on how to communicate out most effectively about integrations work: ICs, local campus groups, Library IT listserv?
|
| 4 | SILS All Chairs meeting (recurring) | Topic for next meeting July 29 Confirm roles | 0 | All | HOLD | 4 | Virtual town hall | Debrief | 15 | All | Delay in toggling between screens - put everything into the presentation instead Communicate in slack instead of chat Put Intro slide up before the meeting starts so attendees know they are in the right place Put questions we got in advance on a slide of the presentation Send reminder to submit questions a week in advance AND a day in advance on Monday. Add a topic of the month (ask chairs for topics) Idea: This month I learned…(share revelations, light bulb moments) Big issue is how do we encourage more Q&A? What is the purpose of the town hall? (look at original proposal)
| Try one more month of standard Q&A
Ask chairs to share questions/topics that arise that may be of broader interest across groups
| 5 | Virtual town hall for UC staff? | Open up our Cohort town hall to anyone? Replace DOC webinars with our own town hall series? | 10 | All | | Tentatively plan to produce them about quarterly. | |
6FOR JULY 23 What are you doing to reduce the load for your SILS group? Canceling meetings, opting not to do some work that is not strictly needed, forming more small subgroups? | | |
| 5 | Virtual town hall | Discuss the Town Hall presentation schedule https://docs.google.com/spreadsheets/d/16wh9IkT-aKNxjBrPknXjo9l3Qk0bRQj-5mqHtXvZ2Ks/edit#gid=0 | 10 | Adrian, Ben | | | |
| 6 | Town hall for UC staff | Decide when to schedule the next one Confirm if we sponsor and communicate about them ourselves | 10 | All | | | |
| 7 | SILS project blog (recurring) | Items for the blog? | 0 | All | | | |
| 78 | Alma Training (recurring) | | 0 | Neil | | | |
| 89 | (Ops Leads) Ongoing checkin | Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?
| 5 | All | | | |
| 910 | (COM) SILS Communications Calendar | Awareness of upcoming communications and anything needed | 05 | Ben, Adrian | | | |
| 11 | Work in progress (Com Leads) | | FYI | Ben, Adrian | | | |
| 1112 | Work in progress (PM Leads) | | FYI | Christine, Lena, Neil | | | |
| 1213 | Parking Lot | | | | | | |
| 1314 | | Total | 55/60 | | | | |