When you join the meeting, rename your Zoom name to your name + SILS group (Mouseover your participant window, click on the […] dots dropdown to the right of “mute”, choose Rename.)
When you join the meeting, rename your Zoom name to your name + SILS group (Mouseover your participant window, click on the […] dots dropdown to the right of “mute”, choose Rename.)
Ben, Neil, Lena, Christine will be watching chat today.
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All
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Quick announcements (shared via Slack)
Quick reminder that our meeting notes are public.
Deadline for setting passcodes on Zoom meetings was extended to September 27. Meeting passwords (passcodes) are already enforced for all free accounts. For Zoom for Government accounts, Passcodes or Waiting Rooms will be required on October 18, 2020.
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Christine
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SILS co-chairs update
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Pleased the vanguard has gone so well; very few things have come up to the WG level – a testament to the great work you’re doing.
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Timeline review (recurring)
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Awareness of what’s happening, coming soon in the project
We are in the Vanguard Phase (June 15 to end of October)
August: Vanguard test load configuration IN PROGRESS
Aug 14 draft forms due
Aug 21 final forms due
Sep 4: Vanguard Alma environment with test data ready for review and testing MOSTLY DONE! (Some instances were delayed until 9/8 and 9/11)
September: Vanguard Primo VE training IN PROGRESS
Sep 16: Vanguard Primo VE ready for review and testing(Sep 17 special meeting to introduce
Sep/Oct: Alma & Primo VE )Certification
Week of Oct 5-9: Alma training workshops (IT working on scheduleis finalizing times with Ex Libris; will send invites soon)
End of October: Vanguard completion (estimated) & lessons learned
Upcoming special meetings with Ex Libris
Aug 20 - data cleanup for the 4 areas that do not get wiped after the test load: Libraries, Locations, Vendors/ Vendor Interfaces, Resource sharing partners. Questions due on BC 8/6
Aug 27 - shared vendors/workflow for e-resources. Questions due on BC 8/13
In the works…
How UC RLFs work (audience: Ex Libris)
Resource sharing for non-returnables
Authority control
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Lena
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Communication Operation Leads update (recurring)
Awareness of communications activities
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Ben
Chairs Meetings: Report & recommendations by end of August
What problems would it solve for you if we were to open Basecamp to the cohort more broadly?
What problems would it create?
FYI. Next SILS Town Hall is 9/15
Sep 10: “Alma Data Review” special meeting
Sep 14: Intro to Primo VE & CDI
Sept 17: ExL presentation on “First look at Primo VE” in vanguard
FG members who are from VG campuses will have accounts at their home campus in addition to any necessary non-VG accounts.
Non-VG local campus staff who wish to view VG data can request an account after September in October 2020.All accounts will be given “admin” level privileges in the appropriate modules, unless instructed otherwise
(New) Moratorium on any type of bibliographic and holdings records work by vanguard campus or SILS groups that could impact data in the NZ until 9/21/2020. This would preserve the data in its migrated state and allow for Resource Management FG to do their data review.
Test Plans:
ILSDC / Data Validation checklist is the foundation (being published at the end of August)for local campus testing.
Local campus test plans focus on local needs
FGs are creating their own test plans based on systemwide decisions.
Once we have the environments, Carlo will be working on getting 5 patrons and locations ready so permissions can be set and testing can be done
Questions:
Q: My group had a question about how to address/expectations for testing workflows or decisions related to tangible materials and other areas that are impacted by remote work? I'm curious if other chairs have run into that yet? We can’t move print materials to test since we can’t go into the library.
A: Some campuses have employees in the libraries doing curbside pickup so they could test handling physical materials workflows.
Q: What’s our strategy for providing accounts to non-VG?
A: The 4 or 5 FG members in the vanguard campuses can start testing right away.
Hoping for flexibility - some of the consortial-level testing (by FGs) may take longer than local testing items. We'll have to see what the time estimation is for the FG testing. Can some FGs get accounts sooner? Once test plans are complete, the FGs will have a better sense of how much time might be needed.
Estimating to give local campus implementation teams some time to ensure the system is working as expected before releasing it to others outside their campus.
Timeline
Alma Instances are available on Sep 4 (Primo on Sep 16)
Accounts start being made
Extra config starts being done
“Data Review” special meeting on the Sep 10th (Th)
Maybe have accounts for people ASAP so they can get a taste of the environment before this meeting?
Testing should begin in earnest after this date at the latest
Timeline
Alma Instances are available on Sep 4-11 (Primo on Sep 16)
Accounts start being made
Data and configuration validation
Sept 21st: Provided migration was successful, Vanguard campuses will begin creating FG Test accounts. Roles will be assigned based upon requested test function.
After September, non-Vanguard local campus SILS teams can request access through their IC.
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Communication Operation Leads update (recurring)
Awareness of communications activities
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Ben, Adrian
FYI. Next SILS Town Hall is 9/15 - submit your questions using the Google form.
Chairs Meetings: Report & recommendations
Comments on opening basecamp
What problems would it solve for you if we were to open Basecamp to the cohort more broadly?
What problems would it create?
It would be opened upon request.Would local implementation team members be eligible? Yes, Carlo has 3 members at UCLA who have accounts. These members have complimentary knowledge and vet their local team’s questions before going to Basecamp.
Tom noticed as more local team members were added, it speeded up answers to questions. Worked well.
Adrian pointed out we would need to have some Basecamp best practices about how to post questions and manage basecamp.
Would a basecamp slack channel help?
Some ICs have seen some mis-interpretation of information on Basecamp.
“Find” feature in Basecamp is handy to see if a topic has been posted already.
There has not been a need from Discovery for Basecamp access at the moment. Yes - Basecamp overload is a true downside
From Liz Miraglia (RMFG) to Everyone: (9:37 AM) I'm ok with each campus/IC deciding what's going to work for them and their needs
From Carlo Medina (UCLA) to Everyone: (9:38 AM) To add to what Liz mentioned, I’ve not said “no” to anyone, I think people who have asked “knew what they were getting into”
Want the subject to be about the content and not hidden by a tag/category.
From Liz Miraglia (RMFG) to Everyone: (9:31 AM) It's also important to try to search previous posts to make sure it hasn't been answered already.
From Liz Miraglia (RMFG) to Everyone: (9:31 AM) Searching isn't super easy but we've run into duplicates even in Vanguard
From Lisa Spagnolo - Acq/ERM FG to Everyone: (9:31 AM)
Sometimes answers can be found in ExL documentation, etc. Consulting internally first is a good practice. (+1 to Liz)
Expand access to Basecamp? Poll results: 3 yes, 3 no, 13 maybe
General consensus that it’s fine to add people as needed.