| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
|---|
| 1 | Welcome and announcements | Opportunity for co-chairs and members to share brief announcements and notices. | 00:05 | Ginny, Aislinn | | | |
| 2 | CoUL feedback from 11/20 meeting on the proposed UCLAS-integrated SILS structure | Report out from this morning’s CoUL meeting, where the draft SILS structure was discussed. | 00:20 | Ginny, Aislinn | CoUL endorsed the organizational structure. CoUL expressed support for assessing/re-assessing the structure (e.g. 12 months post go-live, and then on regular intervals, to affirm FT composition still works, etc.). CoUL questions to consider: Who chairs and how are those chairs selected? How many functional teams will we have, and how is the number and type (of FTs) impacted by Ex Libris (or is it)?
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| 3 | Ongoing, UCLSA-integrated SILS structure | SGTF to discuss whether the draft structure is meeting CoUL’s needs, as expressed on 11/20 and 10/23 (10/23 CoUL feedback was distributed on the CoUL listserv). | 00:25 | Felicia, Salwa, Sarah T., Danielle . | | | |
| 4 | Potential topics for DOC | | | | How does DOC lead and provide oversight for leadership groups? Right now UCLAS has just one leadership group. For the SILS structure, what will come up to DOC and what decision-making occurs there vs. the SILS leadership group? DOC should consider: what is its role, what are the expectations and what is the oversight role? Is the SILS Leadership Group the main SILS oversight group, and then DOC is available for broader consultation and the reporting line? How does DOC support communication and engagement across UCLAS - with other groups, upwards with CoUL, etc.? The design principles for shared governance is still to not unnecessarily escalate decision (to keep them at the “right” level). DOC helps operationalize CoUL’s plans and priorities, helping to connect the strategic thinking/planning of the leadership groups.
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| 5 | | Total | 00:50 | | | | |