| Item | Desired Outcome | Time (mins) | Who | Notes | Decisions | Actions |
---|
1 | Check-in / Items to add to agenda? (recurring) | | 5 | All | Review the previous action items: 2021-4-29 IT-SC Meeting Notes Katie vacation upcoming: May 19-31. Will designate someone from UCSC who can be the contact for anything that comes up around the Primo VE or Analytics workshops Meeting next week - Brian are you in a workshop? Should we move the meeting? In general is this still a good meeting time moving forward? | | |
2 | PM/Ex Libris Update (recurring) Trainers: EXL will send out a reminder to the trainers to be sure to be logged in at least 5 mins early for every session (earlier for the first one on Mondays). | | 10 | All | Report from last Thursday (/wiki/spaces/ExL/pages/1436581936 ) and Tuesday meetings (/wiki/spaces/ExL/pages/1439760756 ) and ask any questions for Thursday Questions/Updates for Ex Libris Confirm that we’re ok with May 24th-25th for the Analytics workshop. Make sure that it will be recorded. Ask PMs if we can have access to the webinar of zoom for this (see below) Confirm if recordings have been sorted out for Primo VE Workshop - confirm steps and location for these to be uploaded after the fact Ask ExL about fall analytics workshop date -still waiting to hear these [standing] Post to EXL/UC PM notes or to Basecamp if something comes up.
| | |
3 | Upcoming Events (recurring) | Know what’s coming up and assign work | 5 | Brian (and team) | Updated Work Plan 4/29 - UC-led live demo of OCLC Gateway and Metadata Editor5/6: Ex Libris special meeting on Cutover Plan Review No meetings with ExL 5/10-5/14 Primo VE Config Workshop 5/17-5/21
Note: Brian is now trying to update Training Calendar at the same time as this section. | | |
4 | Subgroup Check-in | Notes from each of the subgroups | 10 | Brian, Dominique, and Katie | Training Documentation Hub Subgroup meeting notes: Communication Subgroup Local Training | | |
5 | Analytics Workshop | | 5 min | Brian | Ex Libris is double-checking whether the tentative date for the workshop (8/16-8/20), but even if it is available, there is some concern about the date. | Confirm dates with ex libris | |
6 | Pre-Go Live Analytics Webinars Agenda - Session 1 (1 hour) General overview of "What is Analytics" Roles, Analytics consumers and analytics designers Folder structure and use Using out of the box reports and dashboards Creating reports Adding prompts to reports
Agenda Session 2 (1 hour) Analytics Objects - Scheduled reports Analytics Objects - Widgets Analytics Objects - Reports Allowing member institutions to run reports created in the network zone institution Allowing member institutions to access electronic resource data in the network zone institution
| | 5 min | Brian | ExL willing to provide 2, one hour sessions on analytics before go live. Tentatively set for 5/24 and 5/25 from 9-10am. These feel useful enough that we should ask the PMs if we can have access to the webinar version of zoom? Maybe whoever does the Town Halls can do it for us? | Would be great to publicize as broadly as possible | |
7 | UC Wide Public service primo training | Debrief from yesterday’s meeting and gather salient points for tomorrow’s meeting | | | Discuss feedback from Discovery FG and EUO, plan next steps. Notes from KR for tomorrow’s meeting - checking for understanding Recap from meeting with Discovery and EUO Plan for moving forward Will check in about a first look again after Primo VE workshop (first workshop session may cover most of the same topics and could be shared broadly instead) Will be cognisent of need for greater communication moving forward Re-invigorated TOC slack channel - to use for information sharing across groups Asked for notification about decisions from discovery and EUO training planned We will share specifics about what questions we’re getting so that we can give people updated information Will use the training hub as a place to capture useful links related to Primo VE (FAQs, things from resource lake, decisions, ect.). The more locations things are the better
| | |
8 | Planning for Primo VE Workshop on week of May 17th | | | | [Left for lingering questions, next steps] Logistics to consider: How are we going to handle questions? Who to prioritize? How to accept them? Who will be able to evaluate questions/not overspend time on one specific issue? ICs or FGs? Need to pick host for each session
Things we need to do Primo VE Workshop Schedule - Approved UCR will be the environment
Finalize zoom plans/links; recording Zoom info from Lena. Still soliciting CDL staff to be alternate hosts to have coverage for recordings.
Potential Participants List Invitations sent out on local campuses
Primo VE environment: UC Riverside Session attendance breakdown by ex libris | | |
9 | Expertise Map | | 15 min | All | Any follow up needed on this? | email IC team to see if we can partner | |
10 | Agenda for IT | Prepare agenda for this week’s meeting | 0 | Team | 2021-5-7 IT Meeting Notes | | |
11 | Parking Lot | | | | Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available? Special topics meeting request form Future meeting: feedback on Training Documentation Hub (maybe March 19) Communications: how to reach staff who are not attending SILS town halls but SILS will affect their day-to-day work
| | |
12 | | TOTAL | 60 / 60 min | | | | |