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New OT Support Person

• Welcome Anna!

18 mins

Tom

• Anna Arrieta will be joining the Operations Team as the new OT Support Person

  • Anna is out of office through the end of this week (9/16)

  • Mallory has added Anna to the OT-SC and OT meetings starting this week and has reached out to Anna to try to coordinate a 1:1 meeting next week or the following week, to start with training

    • Caitlin can help with training as well; Mallory will reach out to Caitlin to assist with Anna’s training as needed

  • Mallory’s last day before leave will likely be Oct. 7th

  • Caitlin will look into setting-up Anna’s permissions for the various SILS tools, including Slack, Confluence, etc.

•  Caitlin Nelson will look into setting-up Anna Arrieta’s (new OT Support Person) permissions for the various SILS tools, including Slack, Confluence, etc.

Project Team and Working Groups Check-In - September 2022

• Discuss Progress and Next Steps on Project Teams and Working Groups Check-In

  • Open Access Resource Management Project Team

  • CDL Shared Collections in the NZ Project Team

  • RLF Configuration Project Team

  • Data Privacy and Security Materials Project Team

• Deadline for groups to complete this check-in template was Friday, Sept. 2nd

mins

Team

37 mins

Team

• Open Access Resource Management Project Team

  • Everything looks good with this group

  • What’s the next step?

    • OT-SC reviews first (now)

    • Send out this response to the OT as a pre-read for next week’s meeting, and add this topic to the agenda for next week’s meeting

      • Mallory will send the the Open Access Resource Management Project Team response to the OT as a pre-read for next week’s meeting and add this topic to the agenda for next week’s meeting

• CDL Shared Collections in the NZ Project Team

  • Would be good to share the CDL-NZ PT recommendation re: analytics with the LG

    • Analytics as discussed by this PT is beyond statewide reporting, it is instead part of the production workflows

      • Would be good to be distinguish between “analytics” in terms of statewide reporting and “analytics” in terms of it being part of the production workflows

        • Analytics - Alma Analytics module; this is what CDL-NZ PT is talking about

        • Task force being considered could serve more than just the statewide reporting, but it can’t happen all at once, because it becomes unwieldy

          • Can be called analytics for statewide reporting

  • Comments re: Communication

    • Concerns re: how to best communicate to the OSTs

    • Would be good for this group to review their charge with OSTs again

    • Other comments/concerns about communication will be addressed in the upcoming Townhall

  • Next Steps:

    • Tom will share the CDL Shared Collections in the NZ Project Team Check-In Response to the LG, to help guide them in their plans to form an analytics task force

    • Mallory will send the the CDL Shared Collections in the NZ Project Team Check-In Response to the OT as a pre-read for next week’s meeting and add this topic to the agenda for next week’s meeting

• RLF Configuration Project Team

  • Mallory will follow-up with the RLF Configuration Project Team and ask them to send in their report by this Friday 9/16; will send the follow-up email to the listserv, and cc: Lynn and Sage

• Data Privacy and Security Materials Project Team

  • Lynn will look at this response when it comes in, since this group reports to the Leadership Group; no action on this for OT

• OT will send these Project Team Check-Ins again around December, as these were intended to be quarterly check-ins

•  Mallory Gianola will send the the Open Access Resource Management Project Team Check-In Response and the CDL Shared Collections in the NZ Project Team Check-In Response to the OT as pre-reads for next week’s meeting
•  Tom Bustos will share the CDL Shared Collections in the NZ Project Team Check-In Response with LG
•  Mallory Gianola will send a follow-up email to the RLF Configuration Project Team and ask them to send in their report by this Friday 9/16; will send the follow-up email to the listserv, and cc: Lynn and Sage

UC Alma User counts

• Review UC Alma User Counts: 2022 Check-In Documents

• Any more to discuss on this topic?

0 mins

Team

• Table for next meeting

Review/Update OT Workplan

• Review the OT Workplan

  • Discuss next steps updating the workplan and for reporting back to OT re: updates, etc.

0 mins

Team

• Table for next meeting

Past Chair at Future OT-SC Meetings

• Discuss whether there will be an expectation for the past chair to attend OT-SC meetings; if so, what are those expectations, i.e. “optional”, etc.

0 mins

Jackie / Team

• Table for next meeting

Build agenda for next OT meeting

• Build and finalize the agenda for next week’s OT meeting

5 mins

Team

• See proposed agenda here

• Discussed topics for next week’s ExL meeting, and added to the ExL meeting agenda

  • Tom and Caitlin sent out a call on the OT Slack to ask for any further topics, and to share the topics already added to the agenda

Parking Lot

Capture important topics for future discussion

• Signature Success Program - revisit this with an idea for structuring future ExL meetings and how to advocate for ourselves here.

Total

60 mins