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Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Welcome/Assemble

Allowing people to join from other meetings, etc.

1-2



2

Announcements

Share new general information.

5

All

8/15 - No announcements

3

CDLNZ-PT Update

15

Erika Quintana

Lisa Spagnolo

4

acquisitionsQuarterly update for CDL NZ group

Status: still CDL resource shortage, but working on the testing for various elements such as fund and ledger structure, PO/POL, Vendor info, licenses, etc.. and also working the infrastructure with Oracle for the financial components

by next week, they will have something to put Sandbox for testing

Challenge: Technical vs emotional attachment( familiar process), Alma Analytics knowledge, testing availabilities, some parts of workflow can not perform in Alma (e.g. communications) - identifying what we can do and can not do with Alma

Next Quarter: will do testing with specific scenarios

Once working with inventory, there will be more testing and feedback opportunities in campus level

4

Acquisitions-based issue/request for our campuses for some e-resources that are moving to OA consortially

15

Erika Quintana Maricel Cruz

E-resource titles for the OA initiatives: payment information and which campus supports the titles (title check) - what is the CDL workflow and communications at the renewal time.

Q: Who would be the CDL point of contact person(used to be Adriana) who communicates out to the campuses for the participation/renewal?

Communication can not manage through Alma. Communication needs to send out outside of the Alma (e.g. email, etc..) - need to develop consistent/routine communication and new communication path/method between CDL and campuses. we would need Short-term/temporary solution until the CDL contact person is identified.

Q: who would be included in the communication and what information is necessary for the communication?

CDL can use us as a communication hub

Stacy will bring this up to Chair mtg as well

We need to identify the priorities for which issues we need to bring up, handle and test for this year - e.g. we can not analytics until we have the NZ workflow

5

CDL / Local campus Workflows - Updates?

Time permitting

5/2: re: CDL-NZ group to support CDL Shared Acquisitions. Waiting to hear more. (Still true 8/15)

4/25

  • Lisa S. Alma does not handle negative allocations (that was one of the ways we managed the recharge/deposit w/ transactions by title to draw that down).

  • Lisa M. CDL has met with ExL to outline processes / use cases to take ExL development. Current functionality doesn’t fully support current workflows

  • Google Drive space for recording where/how recharges are recorded

  • SCLG supplying fiscal close deadlines.

  • CDL NZ Shared Collections reviewing current workflows, will start with performing needs assessment

  •  All: see the Google Drive space on recharges - and add in if not there already.
6

Parking Lot for Previous Action Items

Wishlist: All-UC Import Profiles workshop for after Fall quarter

7

New Items

Capture important topics for future discussion

No new items at this time.

8/15: Since no new items are currently under discussion and since CDL workflows discussion on pause, subgroup will meet every 2 weeks instead of weekly. Next meeting 8/29

8

Actions from previous meetings:

Total

50/50

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