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changes.mady.by.user Michelle Polchow

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Attendees

  • Jharina Pascual, (acting vice-chair) UCI

  • Sarah Sheets, UCM

  • Katie Keyser, UCSF

  • Kevin Balster, UCLA

  • Sherry Lochhaas, CDL

  • Michelle Polchow, Chair, UCD

  • Natalee Bell, UCSB

  • Jason Dezember, UCB

  • Sarah Lindsey, UCSC (substituting for Tamara)

  • Judy Keys, UCSD

Not in attendance:

  • Carla Arbagey, UCR

  • Tamara Pilko, Vice Chair, UCSC (on leave)

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Record: Michelle

Announcements

Share announcements

Housekeeping: Looking for quarterly volunteers for Notetaker & Timekeeper

5 min

Notetaker: Kevin
Time KeeperTimekeeper: Sarah Lindsey
Actions:

2

CDLNZ-TF

Updates

5 min

Sherry Lochhaas

  • Order button issue - ticket in with Ex Libris, contact Gem who is the owner of the ticket

    • still up in the air. doing more specific test scenarios. possibly identified a pattern, but haven’t gotten back to ExL

    • recommend not hanging order off of NZ record for now

  • added member: Lisa Wong (UCSC) to help with Analytics

3

Helpline Update

Updates

5 min

Sherry Lochhaas

  • migration happening mid-March. more details TBD

  • Helpline triaging staff don’t work in Alma, so most tickets get sent to CDL Acq’s ticketing system. Both teams work closely together.

4

Work Plan prioritization

Review survey responses

https://docs.google.com/forms/d/1KVHVZ3mxeTQJhAAhLarkxvRAXtD25uC8u15KjDdnE54/edit#responses

  • Top priorities include: perpetual rights tracking, authentication/authorization protocols, space to discuss local e-resource practices, multi-series electronic collection level request

    • Sharing of e-resource licensing information across campuses was the least priority

    https://docs.google.com/spreadsheets/d/1-pmEWP6nDYfALVzlhWZH_D25lyia2WfQKdbsmhA29cg/edit?usp=sharing

    • perpetual access had clear highest ranking

      • Michelle creating decision template page: decision page

      • Issues:

        • title transfers - how to handle cases where original publisher doesn’t retain issues?

          • CDL manages title transfers, but not necessarily publicizing transfers for campuses

          • not a clean process, gets very complicated

          • cases where new publisher can’t/won’t honor perpetual access terms for old publisher

          • interest in having title transfers as a separate decision page?

          • Alma has perpetual access field in portfolios

        • CDL: what happens if single campus leaves package, but other campuses stay?

        • need to differentiate between post-cancellation access vs. digital archiving (Portico, etc.)

    • mixed bag for next few topics, depending on whether counting just “high” or “high and medium” ranking

    • Scoping IP (inherited from Phase 4):

      • maybe just have something highlighting the setting, rather than determining recommendations/best practices?

      • consensus to remove it from work plan

    • OK to put SSO discussion on hold, initially triggered by Economist moving solely to SSO, but they sent reassurance that IP authentication will be supported for rest of the year.

    5

    Items of Concern

    Information Sharing

    10 min

    All

    • Michelle working on joint meeting with Acq group

    6

    Wrap Up

    Review actions and decisions

    3 min

    7

    Parking Lot

    Capture important topics for future discussion:


    8

    Total

    60/60