Page Comparison

(Op Leads) Communication flows

See 5/5 Op Leads (PM) meeting notes and scenarios

Com Leads to understand and document information flows internally within the cohort and externally to campuses.

Understand if the PPC practices would extend to all coordination level groups (IC, PPC, TOC) or if other communication flows are needed.

Move to 5/14

PMs, Caitlin, Com Leads, Xiaoli

Move to May 14.

(Op Leads) Opening confluence

See also 5/5 Op Leads (PM) meeting notes

Determine what content needs to be in place on Confluence and if anything needs to be removed to avoid confusion (Adrian and Ben are doing an inventory of content that is missing on Confluence or should be held back until ready for primetime.)

• Current v. SILS products and Major integrations should be accurate

  • ICs were already asked to verify this one, but we can assign a hard date.

  • Who is the audience for this one? It seems semantically overloaded…

• FAQ? Yes, not fully fleshed out but at least some content.

• Remove test docs?

• Strategy: move page to WG space if not ready for primetime

Create communication plan.

15

• See Decision page Opening Confluence & Practices Does it make sense to put practices here?

Communication plan:

• SILS-Cohort-L: Inform Cohort of date so they can review their content; explain our objective (transparency into decision-making process and project progress is a SILS principle #10), reminder to review your content, explanation of why we are not allowing members to make things private in Confluence (Ben & Adrian) by May 15, email/slack

• Alert CoUL (Günter, Chris via Lena/Christine), DOC (Donald via Lena/Christine) before SILS News is published. (Lena & Christine) on May 15

• Publish SILS News (June 1. day it opens) (Ben & Adrian)

• Reminder the Monday before: Send Cohort a reminder that meeting notes will be visible and should be thoughtfully drafted.

June 1 for go-live with opening confluence

Not going to restrict any Confluence project pages.

Anything not ready for public viewing should not be placed on Confluence until it is ready.

Remove the Vacations/Out page from Confluence so that we can have everything open and transparent

Ben and Adrian will split the work of reviewing all pages on Confluence and let owners know if they see anything that is problematic.

•  Adrian Petrisor and Ben Alkaly (Unlicensed) will slack and email a message to the cohort reminding them that the wiki will be open, pages will not be restricted, be thoughtful when writing meeting notes; share link to decision page in the communication
•  Christine Barone (Unlicensed) & Lena Zentall (Unlicensed) will cleanup the decision page before the message to cohort is sent on 5/15/20
•  Christine Barone (Unlicensed) & Lena Zentall (Unlicensed) will send Donald an email on May 15th letting him know that Confluence will be public on June 1 so that he can inform DOC
•  Ben Alkaly (Unlicensed) & Adrian Petrisor will send a SILS News on June 1 about Confluence going public.
•  Caitlin Nelson to ask ICs to review the current v. SILS products and major integration pages just to make sure it is up-to-date.

Confluence branding

Decide on a name for the SILS Confluence site.

Current title: UC SILS Confluence

Home page name is: SILS Phase 4

• SILS Project

• SILS Project Wiki

• SILS wiki

• UC SILS Project

• UC Libraries SILS Project

• UC Libs SILS Project

• SILS Project Phase 4

5

Ben, Adrian

UC Libraries SILS Project

•  Lena Zentall (Unlicensed) change Confluence title

(Ops Leads) Local campus implementation teams/contacts

https://docs.google.com/spreadsheets/d/1IGEn-g0op7J4GQzNCkzAmaCu6rTlfa8YUQe15o9q5GY/edit#gid=0

Have we fully defined the problem we are trying to solve?

How is communication disseminated from project to local groups? Do we need to track contacts?

Problem statement: we need to know who to contact at campuses in different cases. It would be helpful to have a document of who’s doing what. No single point person in Phase 4.

• IC = implementation coordinator for local group

• DOC = appointing new SILS members

• Communications person?

10

Lena, Christine

Lena to share responses from ICs.

(Com) SILS FAQ

Assign out answer responsibilities at Thurs. Coms mtg

What is the process for asking this? Heard any questions, or concerns, around your campus (or in your groups) that could be added to an FAQ?

10

Ben, Adrian

What will the format be for the FAQ? Initial thoughts are to create categories and have table for question / answer.

Confluence, most likely.

Create a form for people to ask questions? Or use a global footer with AskSILS-L@ucop.edu.

•  Ben Alkaly (Unlicensed) will be the chief copy editor on the FAQ with an eye towards ensuring answers are not too jargony.
•  Christine Barone (Unlicensed) & Lena Zentall (Unlicensed) to investigate possibilities for forms in Confluence or a global footer or other ways for staff to submit questions

(COM) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

10

All

(COM) SILS News Communications Phase 4

Awareness of upcoming communications and anything needed

Parking Lot

Total

60/60