| Item | Desired Outcome | Time (mins) | Who | Notes | Decisions | Actions |
|---|
| 1 | Consent to Record | | 2 min | All | | | |
| 2 | Volunteering Availability (Standing Item) | Track who is available to volunteer to work on tasks outside of meeting over the next week. | FYI | All | Members please prepopulate with your availability. | | |
| 3 | Upcoming Events (Standing Item) | Create awareness around upcoming tasks/events | 3 mins | Chairs | Updated Work Plan: | | |
| 4 | Announcements (Standing Item) | | 2 mins | Katie | Primo VE Workshop has been rescheduled for May 17th | | |
| 5 | Subgroup Round-up | Hear from each of the subgroups | 10 mins | All | Infohub Update Hopefully will have a draft infohub put together for next week Name: Thinking of renaming “Training Documentation Hub” so that it’s clear that it’s only for materials related to training Recognize that there is a need for a location for other useful information/links/etc, but we don’t want it to get wrapped into our work. Will be reaching out to other groups as appropriate to get this gap addressed
Communications Report | | |
| 6 | Accessibility | | 2 mins | Brian | The Working Group has asked individual campuses to ensure they are meeting their local accessibility requirements and suggests requesting accommodations. You may want to reach out to your campus accessibility team to find out how much time they need to provide accommodations such as an ASL interpreter or captioning. | | |
| 7 | Round Robin | Learn about what is happening on each campus and upcoming plans | 45 mins | New to Alma Campuses | UC Merced Spring workshop invitations have been sent out Starting to think about local training. Small campus, with lots of staff already on SILS cohort. Our trainings tend to happen within departments rather than a more formal space because of size. Curious to hear what others have planned. Any support needed since you’re first on workshops? Everything seems to be set up. May not know what we’re missing if anything
What groups have formed locally to support the SILS project? 11-12 local SILS team. Also have people involved in different subgroups (some overlap, not total). Also discussions within departments about preparing for SILS and providing input.
UC Berkeley Almost at the end of the process of identifying who the ‘trainers’ are. Feedback required by today. Workshop invitations will be going out on Tuesday. Will share the invitation with others. About 53 staff planning on attending workshop. Haven’t started talking about the local training process yet. That’s next on the list. Planning on working heavily with Fulfillment and letting tech services do their own thing Hard part is that we have more than 20 libraries, so a large number of staff are heavily involved with curbside pickup work and people’s plates are full. What additional information are you providing about how people can prepare for the spring workshop? Included training links in calendar invitations, on excel sheet on invitation
What groups have formed locally to support the SILS project? Core groups (makes decisions) and input groups (provide input as needed). Goal was to have the core groups well trained, but hasn’t worked as well as hoped for.
UC San Francisco Locally formed groups: Entire implementation team is 11 people, 2 co-ICs and 2 co-leads. Group of 4 meets once a week, brings it to the rest of the team later in the week.
Prepped workshop agenda on a local confluence page. Included a column for people to add questions in advance
| | 7Asked people to think about workflows in advance of workshop Probably will have under 20 people in the workshops
58 library staff
UC Los Angeles Spring workshops Haven’t yet decided who is attending
Have a local SILS steering team as well as local groups of some of the systemwide groups Around 300 staff at the library Working on putting together a local training team that will organize and deliver trainings/documentation
UC San Diego Local SILS Groups: FG/IC members have their own groups, but no meeting for everyone to discuss items in one place
| | |
| 8 | Parking Lot from this meeting | | | | | | |
| 89 | | | 60/60 min | | | | |