Page Comparison

Checkin/quick updates/anything from slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

5

All

• Coordinators group - slack channel: Do Com Leads want to be on this channel? Not needed. PMs will let B&A know if there’s an issue that needs communication.

• Lena requested accounts for Neil, Melanie Ramiro, Stacy Brinkman to UC Libs SILS website.

• Coordinator slack channel access - not needed for Com Leads at this time.

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

15

All

• Continue work for SGTF (from Danielle’s visit 8/25)

• Adrian presenting value props at WG 9/4 GOT TO HERE

  • Next steps: after the document is finalized, how is it disseminated? Posted to SILS website or confluence? Email? Give to CoUL and let them distribute as needed?

  • Need instructions for how to use it – tailor the message to your local campus for your local need. Contact the COL if you need help creating talking points.

  • Do we need to call out the typical use cases for when this information would be needed?

• Premortem checkins - HOLD this for 9/3

•  Ben Alkaly (Unlicensed) will share a link to the value props document with the WG as a preread for 9/4 meeting

SILS Service Manager (recurring)

0

Caitlin

• Quiet right now as everyone waits for the VG environments

Alma Training (recurring)

Update on progress

5

Neil

HOLD for 9/3

SILS All Chairs meeting (recurring)

• Note-taking: Lena

• Facilitating: Christine

• Monitoring chat: All

• Track attendance: Lena

Topics for next meeting: Sep 9?

5

All

• Review findings and actions from meetings with chairs (Com Leads) HOLD for 9/3

SILS project blog (recurring)

Items for the blog?

0

All

• Blog has been challenging - finding the time!

(COM) SILS Communications Calendar

Awareness of upcoming communications and anything needed

0

Ben, Adrian

• Phase 3 final report, public version – send SILS News (was a message already sent to Slack, Cohort?) Added to the Editorial calendar

Work in progress (Com Leads)

• Communication flows diagram

• Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions

• Communicating from project to local groups (where to document this?)

• Blogs

• Virtual town hall for cohort

• Virtual town hall for all staff (start early Nov; quarterly)

• Meetings with chairs on their communication plans

• Celebration milestones and what’s involved

• Communicating the value of SILS

FYI5

Ben, Adrian

• Is communication flows diagram completed and published?

• Start thinking about SILS Town Hall for All (open to all staff)

Work in progress (PM Leads)

• All chairs meeting

• Premortem risk actions

• RACI

• Training webinars on project tools and best practices

• timeline (extend beyond go-live), identify critical path & intense work periods

FYI

Christine, Lena, Neil

Parking Lot

Ben is working on the Chairs meeting recap (worked on Friday for an hour) to looking for patterns and any changes needed. Take to an SILS Chairs meeting on 9/9.

• Premortem actions (PM)

• Communication recommendations from meetings with chairs (COM)

• Coordinator-level chairs meeting: Define the problem statement, goal, and the desired outcome for the meeting.Continue work for SGTF (from Danielle’s visit 8/25) - need to summarize thoughts

Wrap up

5

All

Any actions or decisions missed?

Total

50/50