Deliverable | Timeframe | Due Date | Notes |
|---|---|---|---|
Hold regular updates with the stakeholders
Throughout
Create Communication & Survey Contact list 
Communicate throughout with SILS RM, SILS Discovery, CMCKG, SCCMCKG, EDICKG, and local campus diversity committees
Present at SILS Town Hall(s), as needed
Release draft recommendations/best practices October 2023
Phase 2 | |||
Create best practice recommendations and guidance for creating inclusive language in library metadata statements | Mid-term | 2024 | Include components of Inclusive language statements with examples Include guidance and examples on creating user feedback form Local workflows will not be addressed |
Create a proposal for a UC-wide standing group to implement recommendations for Ethical & Inclusive Metadata in Discovery | Phase 2 | 2024 | Define scope of work Define representation and experience needed for membership Document initial deliverables Determine proposed place in the UC Libraries Governance Structure Determine decision-making capacity and relationship to existing SILS groups |
Create 2024 Final Report | Phase 2 | 2024 | |
Phase 1 | |||
Identify needs at each campus with regards to successful implementation of ethical and inclusive metadata practice for description, faceting, subject headings, controlled vocabularies, and authority records in SILS and UC Library Search (Alma and Primo). | Short-term | ||
July 2023 | Create survey Create Communication & Survey Contact list Survey campuses Analyze survey results Define what “successful implementation” means and scope areas of ethical and inclusive metadata practices Utilize survey when reviewing and updating Work Plan |
Create a space for resources and training materials for UC libraries addressing DEIJA in cataloging, metadata and discovery
Short-term
June 2023
Determine platform
Determine criteria and scope
Who can contribute to this space?
Will the site be ongoing?
Who will be responsible for the site following our work?
Temporary page: DEIJA in Cataloging, Metadata and Discovery Resources and Training
| |
Create a list of UC reparative and inclusive cataloging local projects and practices that can be shared systemwide. | Short-term |
July 2023 |
Who can contribute to this space? Will the site be ongoing? Who will be responsible for the site following our work? Categorizing, tagging, etc. needs |
Created: UC Campus Reparative and Inclusive Cataloging and Metadata Projects, Policies, and Practices | |
Create a means of information sharing and communication around local campus efforts | Midterm |
October 2023 | Determine |
ongoing responsibility for hosting and maintaining Determine the scope and policies for information sharing |
Identify which groups are responsible for changes at local, national and/or international levels (e.g., local-level, SILS Operations Team, Operations Subteams, Leadership Group)
Midterm
August/September 2023
Identify potential best practices, policies, vocabulary, etc. that need to be changed
Make a list of responsible groups for proposing/approving changes
Created: SILS Community Slack channel #diversity-equity-inclusion | |
Create a directory of campus personnel with description and discovery-related DEIJA expertise or responsibility (i.e. NACO, SACO, Linked Data, Language, Accessibility) | Midterm |
August/September 2023
Create final report
Long-term
October 2023 | Determine ongoing responsibility for hosting and maintaining Determine full list of areas of need (i.e. add language, non-Latin scripts, etc.) |
Develop best practices to create anti-racist and anti-biased description and classification for a more equitable, diverse and inclusive UC Library Search
Long-term
November/December 2023
Explore the landscape to see if there are best practices from other sources
Determine where to host the best practices
Make concrete recommendations for addressing representation issues with vocabularies, including misrepresentation due to factual error or bias and underrepresentation or erasure due to lack of specific headings.
Long-term
November/December 2023
Explore the landscape to see if there are recommendations from other sources
Identify more inclusive vocabularies for potential use (i.e. Homosaurus)
Determine where to host the recommendations
Make concrete recommendations for reparative cataloging for catalogers and systems personnel
Long-term
November/December 2023
Define “concrete recommendations”
Find use cases and potential for discovery experience
Explore the landscape to see if there are recommendations from other sources
Determine where to host the recommendations
Make concrete recommendations for improved DEIJA discovery experience
Long-term
November/December 2023
Determine who the discovery stakeholders are and reach out to them
Explore the discovery landscape to see what other libraries have done
Create a space for resources and training materials for UC libraries addressing DEIJA in cataloging, metadata and discovery | Short-term | July 2023 | Determine criteria and scope Who can contribute to this space? Will the site be ongoing? Who will be responsible for the site following our work? Created: DEIA Resources and Training for Cataloging, Metadata and Discovery |
Identify which groups are responsible for changes at local, national and/or international levels (e.g., local-level, SILS Operations Team, Operations Subteams, Leadership Group) | Midterm | October 2023 | Identify potential best practices, policies, vocabulary, etc. that need to be changed Created: SACO Funnels Make a list of responsible groups for proposing/approving changes In Process: Groups Responsible for Policy Change |
Hold regular updates with the stakeholders | Throughout | Create Communication & Survey Contact list Communicate throughout with SILS RM, SILS Discovery, CMCKG, SCCMCKG, EDICKG, and local campus diversity committees Present at SILS Town Hall(s), as needed | |
Create Phase 1 Final Report | Long-term | December 2023 | Release Phase 1 final report December 2023 |