| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
|---|
| 1 | Checkin/quick updates | | 10 | All | | | - Adrian Petrisor to open a customer support ticket with Confluence on the failure of the decision rollups
|
| 2 | SILS Service Manager (recurring) | | 5 | Caitlin | | | |
| 3 | Integrations and communicating outside the library | Do we (PMs & Com Leads) have a role in this work (identified during risk assessment) Integrations: Need a list of APIs from EL and get that information to campus; Reach out to IT/CIO to ensure our work is prioritized. Provide timelines and list of integrations; scope work with IT; assign a contact - the IC? Need 10-12 months notice to IT/CIOs; Alma uses a LOT of ports Need to stay on top of external-to-libraries communication and bringing them along (Campus IT, fiscal, registrar, etc.)
| 10 | Lena | Library IT directors have direct line of communication with CIOs at campuses. ICs communicate with their Library IT directors. Adrian has access to the listserv of Library IT directors who can then share it with their CIO. Campus central IT may not always be responsive. Shibboleth is the main integration campus IT will be involved in. Library IT > central campus IT > CIO runs central campus IT. Create an overview message that gives the timeline for when integrations will happen (what are the critical info. people need to know in advance) Ask for Todd Grappone’s advice on how to communicate out: ICs, local campus groups, Library IT listserv?
| | - Lena Zentall (Unlicensed) to email and ask ICs what work has already been done in communicating project timeline to campus IT for integration work.
- Lena Zentall (Unlicensed) to ask for Todd Grappone’s advice on how to communicate out most effectively about integrations work: ICs, local campus groups, Library IT listserv?
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| 4 | SILS All Chairs meeting (recurring) | Topic for next meeting July 29 Confirm roles | 0 | All | HOLD FOR JULY 23 Ways What are you doing to reduce the load - canceling for your SILS group? Canceling meetings, opting not to do work.some work that is not strictly needed, forming more small subgroups? | | |
| 5 | Virtual town hall | Discuss the Town Hall presentation schedule https://docs.google.com/spreadsheets/d/16wh9IkT-aKNxjBrPknXjo9l3Qk0bRQj-5mqHtXvZ2Ks/edit#gid=0 | 10 | Adrian, Ben | | | |
| 6 | Town hall for UC staff | Decide when to schedule the next one Confirm if we sponsor and communicate about them ourselves | 10 | All | | | |
| 7 | SILS project blog (recurring) | Items for the blog? | 0 | All | | | |
| 8 | Alma Training (recurring) | | 0 | Neil | | | |
| 9 | (Ops Leads) Ongoing checkin | Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?
| 5 | All | | | |
| 10 | (COM) SILS Communications Calendar | Awareness of upcoming communications and anything needed | 5 | Ben, Adrian | | | |
| 11 | Work in progress (Com Leads) | | FYI | Ben, Adrian | | | |
| 12 | Work in progress (PM Leads) | | FYI | Christine, Lena, Neil | | | |
| 13 | Parking Lot | | | | | | |
| 14 | | Total | 55/60 | | | | |