| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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1 | Updates - from All-Chairs, Leadership Group, etc. | Provide updates from other SILS meetings | 5 23 mins | Tom / Caitlin | | | |
2 | Q & A Session - Including Questions on Slack since last meeting | Any questions from the team? Questions from Slack? | 5 mins | Team | Lakshmi- Hi All, Does any of your campuses do TouchNet Online Payment for Patron fines/fees through PrimoVE? If so, please let me know, i I have a question related to PCI.. We have implemented it using this connector.(https://github.com/ExLibrisGroup/exl-touchnet-connector) Zach - Anyone know if Let's Encrypt is an option for handling Primo custom domain certificates? (or anyone already using Let's Encrypt?) Zach opened a case with ExL, but hasn’t heard back The more Zach looked into Let’s Encrypt, it seems like ExL might not allow this Zach will report back response from ExL in the OT Slack
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3 | Topics or questions for the Ex Libris Support Meeting and follow-up to request about tracking tickets | Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting? Discuss proposal for following-up on tickets that OT-SC is escalating with ExL during monthly support calls Ex Libris Support Meeting Agendas & Notes | 5 mins | Team | | 9 mins | Team | Support Meeting with ExL is coming up next Monday Any topics or tickets that need to be escalated? Do we know what the results of the NERS June voting was? Lakshmi escalated two tickets previously, but she wasn’t sure what the result of this discussion with ExL was
Discuss proposal for following-up on tickets that OT-SC is escalating with ExL during monthly support calls Everything is in this document: Ex Libris Support Meeting Agendas & Notes Any tickets that were escalated in these meetings, the follow-up would be documented in these notes OT-SC has been remiss in reporting back these notes to OT OT-SC will do a better job of sharing out these notes after the ExL meetings
How does OT-SC know to stop asking ExL about tickets that OT folks have asked to be escalated? Assumption has been OT folks alert to tickets as a one-time deal OT folks aren’t obliged to follow-up with OT-SC Each meeting is it’s own clean slate; if there is a repeat issue on a single case, it would be good for OT folks to bring this up again, because OT-SC will not bring it up on their own, assuming things are being taken care of on the ticket
Seems like the agenda will be light for next week’s meeting; does it need to take place?
| | - Caitlin Nelson will send the outcome of the NERS June voting (Alison’s email) to OT
- Caitlin Nelson will create a Slack reminder to remind OT folks about the ExL Support Meeting Agendas and Notes that are available after the meetings take place
- Caitlin Nelson will reach out to ExL to let them know our agenda for the 7/18 support meeting is light, and determine whether the meeting still needs to take place
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4 | CMCKG Project Proposal: Recommendations for Ethical and Inclusive Metadata Practices in UC Library Search | Follow-up from previous OT Meeting: discuss where this team might fit in and recommendations on who might be involved | 10 mins3 mins | Tom | Tom has seen the draft of the charge that LG will be sending to OT We will likely get this from LG today; Tom will share it out once we receive it If there are any tweaks we need to make, we’ll have the opportunity to do that, since this group will be reporting to OT
Is this intended to be a SILS Project Team, is that why it’s coming to OT? This is a different process for CKGs from previously
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5 | Following-Up with Project Teams and Working Groups | Continue discussing plan for OT / OT-SC following-Up with Project Teams and Working Groups; determine process, calendar, etc. Review template that Caitlin provided for quarterly written updates | 15 mins1 min | Tom / Caitlin / Team | Trying to come up with some sort of strategy for how to get feedback on a regular basis Don’t want to fill all of OT’s time just getting updates from the project teams Still working on this, Caitlin will look for and provide a template for quarterly written updates (an action item from previous OT meeting)
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6 | Digital Collection Project Team report and conversation with Madelynn Dickerson from DCPT | Follow-up from reporting this to LG Further discuss final report: https://docs.google.com/document/d/1xbz5jLcUFmsJwsOGuPaYYqeYmBSZmmg-J6oAUEFZrDY/edit | 15 mins | | Tom3 mins | Tom | LG didn’t talk about this at the last meeting Will likely bring it up at the next meeting Tom did get some feedback on Slack; there may not be a whole lot to bring back to OT from LG Some feedback was that this was a questionable project team to begin with, so not sure what the feedback will be Tom will let OT know once LG discusses this and will report back to OT From John - seems like some folks are willing to continue, but some folks are looking to rotate off
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7 | Discuss System/Component Down Communication Path | | 5 mins | Caitlin | Jackie incorporated the feedback that was submitted by John, as well as the comments that were on the document Are we ready to vote on this? Fist of Five Vote - approved by OT with all 4 and 5 votes Next Steps:
| | - Jackie Gosselar and Caitlin Nelson will publish the System/Component Down Communication Path document to the Documentation Hub and send out a communication about this document
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8 | Statistics and Analytics Ask Document | | 4 mins | Caitlin | | | |
9 | Executive Session | Private discussion as needed | | | | | |
910 | Parking Lot | Capture important topics for future discussion | | | Taking the Temperature Survey Communication with Subteams, Cohort, and Campuses Need to create a page for System Down Reporting
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1011 | | Total | 60 53 mins | | | | |