2 | Verifying the 2022 Output for UC Libraries statistics | Final copy of 2022-2023 UC Libraries and UCOP report. https://docs.google.com/spreadsheets/d/1IstLMvPus_mPCcJ-yYP3FcdljDugKMTI/edit#gid=198038702 https://drive.google.com/file/d/1pHp0C-81P4DYR5Fsvz0qr7ShPKFxd467/view?usp=drive_link
| | | These data were shared with the UC Libraries statistics contacts (some AASA-PT members also serve as their stats contact). | Decision: AASA-PT members confirmed that the 22/23 UCL/UCOP annual stats should be posted the the website; we should remove the draft watermark. | | |
3 | Issues in 2022-2023Potential topics / issues to work on summer 2024 (work plan for 2024/25) | Special collections have different methods of counting. Fulfillments and Requests (what happened at the end? Deletions in the system do not equal withdrawals - results in some campuses self-reporting and some campuses generating additional stats for local campus reporting. Fulfillment by library for ACRL Did the end product seem clear?
| 4 | Annual Plan? | https://docs.google.com/document/d/14KXLaeYOAlPhukaokXwsruT-lmw2twQ4/edit What is the single most important change we can make this year?
| | | 5Verify desire to include “fix” whereby electronic items accidentally tagged as physical are re-binned (and vice versa, physical items accidentally ragged as electronic are re-binned); (a) Do we want to keep this re-binning, and have separate reports run to support data clean-up? (b) Or should the fix be removed; stats reflect the holdings and titles as they’re currently reflected in the catalogue, and
Campus-based vote in favour of (b). Clearer naming conventions are preferred: Physical by library/building; Physical circulation by user group) Special collections are still outside the jurisdiction of NZ-reporting; each campus submits the three manuscript units stats, pictorial items and non-ILS microformats. These stats are incorporated into the holdings (physical) table. Establishment of clear, standardized process overview and timeline (so everyone know what is needed / expected of them; everyone knows. Clear process for AASA-PT (so folks know what they need to verify / bin) Clear documentation for broader audience. Need to be able to compare this year’s stats to last year’s stats – could have a pre-report (run before July 01, for review);
| Decision: We should run NZ/centralized data on July 01; even if refinements are made throughout summer and we make the decision to re-run the data, July 01 run-date is the ultimate goal and will serve as a benchmark. Decision: Remove re-bin for correcting electronic/physical collections erroneously catalogued. We should report holdings/titles as they’re represented in the catalogue. Decision: Let’s further remove references to “Schedule” - let’s just have clear titles and descriptors.
| - Daisy Nip to remove physical/electronic re-bin; provide campuses with list of holdings that seem to have incorrect format type assigned.
- Anna Striker is reaching out to HOSC chair, to check-in regarding the non-NZ/ILS special collections stats.
- All - Bin new (this year) user groups.
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4 | Work plan for 2024/25 | Work to carry-out in 24/25, for reporting summer 2025 Review Resource type designations What to do with Special Collections - This yearWhat to do with Fulfillment - This year What to Do with Withdrawals - This Year
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