| Item | Desired Outcome | Time (mins) | Who | Notes | Decisions | Actions |
|---|
| 1 | Check-in / Items to add to agenda? (recurring) | | 5 | All | Review the previous action items: 2021-3-18 IT-SC Meeting Notes Heads up: Small chance Katie won’t make tomorrow’s meeting | | |
| 2 | PM/Ex Libris Update (recurring) Trainers: EXL will send out a reminder to the trainers to be sure to be logged in at least 5 mins early for every session (earlier for the first one on Mondays). | | 10 | Joanna | Report from last Thursday (/wiki/spaces/ExL/pages/1324941919) and Tuesday meetings (/wiki/spaces/ExL/pages/1351319612) and ask any questions for Thursday Approval of Primo VE Agenda Confirmed on 3/30, no EXL feedback, ready to share.
Primo VE environment: still being decided by ICs, have until 2 weeks before workshop to decide.
Questions for Ex Libris Can we clarify which project team members will be involved for the CDL workshop? FYI: CDL agenda coming hopefully later today for approval [standing] If none at this time, send to Joanna or post to Basecamp if something comes up.
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| 3 | PM update | | | | Ongoing PM needs for after April 30th Possible plan Attend at least once a week (Tues at 2pm or Thurs at 4pm), first 5+ minutes of ExL/PM meeting Supplement with using SILS-ExLPM listserv if other questions arise April/May/June work will ramp up Brian can tentatively attend Tuesdays and Katie tentatively Thursdays Note that our work isn’t wrapping up as a group. Potentially 6 months of local campus work (training hub, drop-in help hours, post go-live work)
| Lets revisit next week once Dominique is back | |
| 4 | Upcoming Events (recurring) | Know what’s coming up and assign work | 5 | Brian (and team) | Updated Work Plan 4/1 - Data Clean-Up in Alma 4/12 - AFN Configuration Review 4/22 - Fiscal Period Close
Note: Brian is now trying to update Training Calendar at the same time as this section. NZ workshop | | |
| 5 | Subgroup Check-in | Notes from each of the subgroups | 10 | Brian, Dominique, and Katie | Training Documentation Hub Subgroup meeting notes: Communication Subgroup Local Training | | |
| 6 | Planning for Primo VE Workshop on week of May 17th | | | | Things we need to do Create a finalized schedule with days/times Primo VE Workshop Schedule - Approved
Finalize zoom plans/links; recording - Discuss with Joanna Issues with team availability Issues with sharing hosting abilities with staff from multiple campuses Maybe have multiple hosts and different zoom links for each session
Decide how to determine participation at each campus / registration if necessary Potential Participants List
Primo VE environment: still being decided by ICs, have until 2 weeks before workshop to decide. Training is on May 17th Session attendance breakdown by ex libris Logistics to consider: How are we going to handle questions? Who to prioritize? How to accept them? Who will be able to evaluate questions/not overspend time on one specific issue? ICs or FGs? Options: Excel sheet where everyone will have questions. Collect questions and then evaluate collaboratively. Reminder that some questions will be answered live and some will be answered in Basecamp, asynchronously. Registration for each session, how to gather it and who to invite, also what’s the cap. Remind people that the sessions will be recorded. Have general processes in place by time of registration
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| 7 | Spring Workshop Debrief | | | | | | |
| 8 | Agenda for IT | Prepare agenda for this week’s meeting | 0 | Team | | | |
| 9 | Parking Lot | | | | Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available? Special topics meeting request form Future meeting: feedback on Training Documentation Hub (maybe March 19) Communications: how to reach staff who are not attending SILS town halls but SILS will affect their day-to-day work
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| 10 | | TOTAL | 60 / 60 min | | | | |