| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
---|
1 | Updates - from All-Chairs, Leadership Group, etc. | Provide updates from other SILS meetings | 20 mins | Tom | | | |
2 | Q & A Session - Including Questions on Slack since last meeting | Any questions from the team? Questions from Slack? | 8 mins | Team | | | |
3 | Topics or questions for the Ex Libris Support Meeting | Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting? Ex Libris Support Meeting Agendas & Notes | 7 mins | Team | | | |
4 | CDL rep on Operations Team | Discuss whether we should add a CDL rep to the Operations Team | 3 mins | Tom / Team | | | |
5 | CMCKG request for Ethical and Inclusive Metadata Practices team | Review Ethical and Inclusive Metadata Practices in UC Library Search Project Team request and team charge Updated document from the Proposed Project Manager (Catherine) and the Proposed Backup Project Manager (TJ) | 2 mins | Tom / Team | Tom got a response from Catherine, and it sounds like she likes the charge as is and is fine with being the PM Group decided to wait to vote on this until next meeting when Jackie and Caitlin are present Next Steps:
| | - Tom Bustos will reach out to TJ again to confirm whether he is comfortable moving forward with the Ethical and Inclusive Metadata Practices in UC Library Search Project Team Charge as is
|
6 | Email from Christine and Lena re: Join on Zoom for an awards ceremony to toast the SILS project! | SILS Project (2017-2021) has won a Larry L. Sautter Silver award for Innovation in Information Technology | 2 mins | Tom | | | |
7 | Executive Session | Private discussion as needed | 10 mins | Tom / Team | UC Alma User Counts Overall, we are under the expected user count Each campus should have received their numbers Would like to discuss at a future executive session with Caitlin present, why each campus' numbers are where they are In the narrative that each campus rep has been asked to write, would be helpful for folks to include whether they are using service accounts and where they are using them Greg noted that the numbers he was generating when auditing were slightly different than the report he received What about campuses who will need more user accounts i.e. UCR Would there be a redistribution of numbers, i.e. campuses who aren’t using their capacity have their numbers lowered and campuses who need more having their users increased? Not sure, this would be a good question for Caitlin Campuses would hate to see their number fall, because they’ve come in under This is a cost model question; not sure if we could change this quickly - would probably need to be taken to LG and then DOC
Next steps:
| | |
8 | Following-Up with Project Teams and Working Groups | Continue discussing plan for OT / OT-SC following-Up with Project Teams and Working Groups; determine process, calendar, etc. Review template that Caitlin provided for quarterly written updates | 8 mins | Tom / Team | | | |
9 | Parking Lot | Capture important topics for future discussion | | | Taking the Temperature Survey Communication with Subteams, Cohort, and Campuses Need to create a page for System Down Reporting
| | |
10 | | Total | 60 mins | | | | |