| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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| 1 | Checkin/quick updates/anything from slack or email | | 0 | All | Are we OK with keeping Finalize whether to keep link sharing on? Benefits? Risks? Benefit is some documents are really useful to share because they are needed by local imp teams. benefit: more people outside the cohort need access to documents now, especially as we move into the Implementation phase Risk: documents not ready for primetime may get shared. Confluence is our place of record for public sharing to the extent possible. Risk: link sharing is view or edit. Provide guidance via SILS Cohort email.
We are currently focused on making decisions for Go-live. Immediately after go-live, there will be a 1-2 month period where you realize some decisions didn’t pan out and need to be revisited quickly (for a single campus). The turnaround time to make these adjustment decisions for the system could be longer. Later, there will be more time to make decisions. https://docs.google.com/document/d/1EmIgNjK79ig4wXFEwpbxoblik2dMmmqH8701xhBi5jA/edit# CDL as Operational Home communication via SILS Cohort and SILS News and slack (going to WG for approval on 10/16, then ready for distribution)
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| 2 | Com Leads ongoing checkin | Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?
| 15 | All | Finalize Value Props + distribution/posting plan. Send as a SILS News with context. Co-chairs to talk about the value props at the Town Hall. | | | | |
| 3 | SILS Town Hall meeting (recurring) | 3rd Tuesdays | 15 | Com Leads | | Chairs talking points Finalize slide deck Are there any questions in the queue? Thinking about post-migration training needs -- ongoing Alma training after the big hump of getting everyone on the same page initially-- is there any mechanism planned for having systemwide training? For instance, Alma introduces regular updates to UX and functionality (new Metadata Editor, new areas available in Analytics, etc). Are there any plans to have those ongoing training issues dealt with at a systemwide level? Or keep them on the individual campuses? Is the first quarterly SILS open house meeting still set for November 2, 2020? If so, has the time and zoom link been set yet? Thanks!!!
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| 4 | Town Hall for all | Finalize agenda, continue | 10 | Com Leads | Proposed agenda Chairs Welcome Talk through timeline (PMs, Caitlin) - milestones, high-level, the whole timeline. PM update? (L/C/N) - No Vanguard testing ExL trainings
ICs talk through interaction between Cohort & local team Open Q&A forum Record the meeting. Create a folder with recording and agenda and share that link.
To-Dos Need to send invite ASAP - DONE! Ask ICs to forward to all staff on respective campuses - DONE! When to send agenda? (Friday, Oct. 30)
Adrian Petrisor will send a save the date for GW & CS for Town Hall for All- No need. Chairs talking points by Monday (look at earlier talking points to see what should be included in this FIRST townhall) Talk about major topics that could come up and who should answer them at the next Com Leads meeting on Oct 27.
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| 5 | Parking Lot | | | | | | |
| 6 | Wrap up | | 5 | All | Any actions or decisions missed? | | |
| 7 | | Total | 45/50 | | | | |