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ELGs | Policy & Practice Escalation Leader Groups | Reporting to the PPC, the overarching responsibility of all ELGs is to support and assist the PPC, FGs and other phase 4 shared governance groups with high level policy and decision making: There are three ELGs:
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EUOS | End-User Outreach Subgroup | Reporting to the TOC, this subgroup will manage and support the ways in which libraries coordinate outreach to our varied patron populations, including a public relations campaign and training materials. |
FGs | Policy & Practice Functional Groups (FGs) | Reporting to the PPC, the FGs are responsible for making implementation standardization decisions in each of these functional areas:
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IC | Implementation Coordinators | Reporting to the WG, the ICs manage the systemwide implementation of the SILS, including the applicable timeline, in coordination with the SILS Working Group and vendor. ICs serve as their primary campus contacts. ILSDCS and PDS report to the Implementation Coordinator Group. |
ILSDC | ILS Data Cleanup Subgroup | Reporting to the ICs, this sub-group identifies ILS data management and data preparation tasks that can be completed prior to migration to the shared Ex Libris system. In addition, ILSDCS will carry out the recommendations from the SILS Harmonization Pilot completed during phase 3, oversee quality control guidance, and possible corrective data updates. |
IT | Internal Training Subgroup | Reporting to the TOC, this subgroup develops and guides the execution of a comprehensive training plan for all UC Libraries’ staff who work in the ILS and discovery platform. |
PD | Patron Data Subgroup | Reporting to the ICs, this sub-group is charged with identifying and inventorying current patron data sources and system integrations, as well as patron data management tasks that can be completed prior to migration. |
PPC | Policy & Practice Coordinators | Reporting to the WG, the PPC guides system-wide decision-making priorities which reflect requests from the Implementation Coordinators as well as decisions needed to complete vendor checklists and forms. |
PM Leads | Project Manager Operation Leads | Reporting to the WG, the PM Leads manage and refine the overall project timeline as well as the overall project Responsibility Assignment Matrix (i.e., RACI). |
SILS | Systemwide Integrated Library System | The project name for UC’s coordination of a shared library system. Phase 4 of the SILS project will focus on implementation, review of policies and practices to determine when to standardize and when to retain localized approaches, training and outreach, and planning post-go-live SILS shared governance. With the submission of the working group’s final phase 4 report, the “SILS Project” will become “the SILS,” our UC Libraries enterprise system. |
SILS-SC | Systemwide Integrated Library System steering committee | The steering committee for the SILS working group. The SILS-SC plans agendas for the SILS working group and tracks major project deliverables. The group includes the co-chairs, co-project managers. |
SILS-WG | Systemwide Integrated Library System Working Group | Reporting to CoUL, the working group oversees the SILS project for the Council of University Librarians (CoUL). |
TOC | Training and Outreach Coordinators | Reporting to the WG, the TOC’s primary role will be to oversee systemwide training for UC Libraries’ employees and guide the ways in which the libraries approach systemwide end user outreach. |