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  • Lynne Grigsby, UC Berkeley (SILS Leadership Group Chair)

  • Robin Gustafson, UC Davis (SILS Leadership Group Vice-Chair)

  • Sarah Troy, UC Santa Cruz (DOC Liaison)

  • Tom Bustos, UC Merced (SILS Operations Team Chair)

  • Todd Grappone, UC Los Angeles (Operations Team Liaison)

  • Sarah Houghton, California Digital Library

  • Anna Seiffert, UC Santa Barbara  

  • Aislinn Sotelo, UCSD

  • Staff: Celina Ivy, UC Davis (Support Member)  

Meeting Recording

This meeting recording is NOT recordedunavailable.

SILS gov subgroup

Item

Time

Who

Notes

Decisions

Actions

1

Welcome/Hello

5 minutes

Lynne

2

SILS LG Town Hall set for 9/29

15 minutes

Lynne

Wanting to make sure we are all saying the same thing when we discuss examples, etc.

  • Discussion/framework for Town Hall

  • Topics of discussion for Town Hall

    • How to escalate issues/problems

    • Where does ExLibris fits in

  • Discussion on project teams and where information can be found. Maybe continue conversation on SILS document page

    • What does the SILS website mean?

  • Lynne E. Grigsby will send out email to SILS Co-hort

  • Will add to the agenda for discussion

3

Analytics charge

10 minutes

Robin

  • Discussion on the scope of the Analytics Group

    • Should this be divided up into system wide and local analytics?

    • There is some concern with the timeline and taking advantage of statistics

    • Are we suggesting that there should be a plan for this?

    • Discussion on annual statistics

    • Maybe create a sub teams of the Analytics Group: Analytics and Alma Analytics

  • Based on feedback Robin, Todd, and Lynne will continue to work on Analytics charge

4

15 minutes

Subgroup

DRAFT assessment plan

DRAFT assessment scope and goals

6

OT update

5 minutes

Tom Bustos

Ex Libris Support Call is coming up Monday, Sep. 19th 1pm. Current topics:
1.Consortial user in support update

2.CJK indexing issue

3.More information on Project FLASH
Question regarding OT workplan item: Assist the SILS Leadership Group with assessing the UCLAS-integrated SILS structure and work practices, in consultation with operations Subteams
Lived Name Information Gathering. Waiting on a couple of campuses, but should be done by end of day today.

  • Discussion on draft assessment plan and goals

5

DOC update

5 minutes

Sarah Troy

  • Anna Arrieta (UCI) will serve as the OT support member

  • SILS Fulfillment and Resource Sharing OST UCLA member swap--SILS LG members were notified of a swap, rerouted message to Tom as the OT Chair

  • UCLAS SILS charge template--Where should we post this, and how should we let people know about it?

  • Emergency contact spreadsheet? Should we do something less elaborate?

  • Thank you for providing feedback on the draft UC ETAS and Lending Task Force Charge. ST will share comments with DOC.

  • DOC update (met on 9/6/22):

  • Todd Grappone will serve as UCLA’s DOC rep

  • Reviewing UC ETAS and Lending Documentation and Guidelines Task Force draft charge, once charge is finalized DOC members will put out call for campus representatives

  • DOC Chair is drafting a message about UCOP Gender Recognition and Lived Name campus policy compliance--what are the implications for our local practices

  • Are CKGs to be included?

    • Evaluate and discuss whether feedback from CKGs.

    • Have conversations with specific CKGs or more broadly?

  • Is enough information provided to see if we need to move to a different governance structure?

    • Group will begin to draft questions to bring to everyone.

    • Concerns with analyzing the data. Make sure enough time is provided

  • Suggestion for OT to distribute the assess

5

6

7